Title
A RESOLUTION DESIGNATING REPUBLIC SERVICES AS THE CITY’S PREFERRED TRASH AND RECYCLING VENDOR AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE CONTRACT WITH REPUBLIC SERVICES.
Brief Description: The City of Hudson’s existing preferred trash and recycling hauler agreement will expire on March 31, 2022. A new contract was put out to public bid and evaluated by the Public Works Department staff. As directed by City Council, the bid documents for this service requested bidders to provide pricing for three (3) service options. Staff presented the bid tabulations and the service options for based on the bid amounts at the December 14, 2021 Council Workshop. Council instructed staff to continue to offer a Preferred Hauler Program for the next 3-year term at the provided price points. Staff wishes to execute the formal resolution at this time.
Body
Legislative History
Res. No. 16-9 - A Resolution designating Republic Services as the City’s Preferred Trash and Recycling Hauler & authorizing a Service Contract with Republic Services; passed January 19, 2016.
Res. No. 19-18 - A Resolution renewing the City’s designation of Republic Services as the City’s Preferred Trash and Recycling Hauler & authorizing a Service Contract with Republic Services; passed February 19, 2019.
Purpose & Explanation
At the December 14, 2021 City Council Workshop, Public works staff presented the trash and recycling program bid tabulation and reviewed the available options for service. A bid tabulation for each option has been attached for reference. Following review and discussion of the bids and program options, Council instructed staff to continue to offer a Preferred Hauler Program (Option # 1) with Republic Services as the lowest and best bidder for trash and recycling services for the next 3-year term running from April 1, 2022 through March 31, 2025
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted (Account #, $)
Supplemental Appropriation Required (Account #, $)
X Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends that Council pass the Resolution designating Republic Services as the City’s Preferred Trash and Recycling Hauler for a 3-year term commencing on April 1, 2022 through March 31, 2025 at the submitted bid pricing.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Services
Eric Hutchinson, Assistant Public Works Director-Services