Title
A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH PFUND SUPERIOR SALES FOR A NEW AMBULANCE VEHICLE FOR USE BY THE EMERGENCY MEDICAL SERVICE; AND DECLARING AN EMERGENCY.
Brief Description: EMS is replacing their 1999 Freightliner/Horton Ambulance # 4016. This unit has 130,000 miles. This unit is now obsolete and not suitable for a remount like our Excellance ambulance units. Our vehicle replacement committee has evaluated similar models from four major ambulance manufacturers and have unanimously chosen the 2023 Ford, Life Line Type 1 “Custom Superliner” as the lowest priced and best option.
Body
Legislative History
None
Purpose & Explanation
EMS unit # 4016 has been kept in reserve since 2005 and used by EMS and occasionally by Police and Fire as an Incident Support Unit at major incidents and trainings. EMS also uses this vehicle as a backup ambulance when one of the three primary ambulances are out for a remount or for routine maintenance.
Due to maintenance and reliability issues this unit has reached the end of its life cycle and cannot be refurbished/remounted due to its antiquated electrical system. Hudson EMS has had great success with remounting our ambulances since 2009. The savings compared to purchasing seven new ambulances each time is estimated to be over $555,000. This will be the first new purchase of an ambulance for Hudson EMS since 2007
Due to long delays now associated with acquiring this new ambulance that was previously scheduled for purchase in 2022 and delivery in mid-2023, it is now anticipated the new ambulance will be delivered in early 2025.
Council has approved, via the five-year plan, the purchase of a replacement ambulance in 2022. $250,000 had been estimated and approved in the 2022 budget for this project. An additional $50,000 will need to be approved with the 3rd Qtr. appropriations.
The total (State Term Pricing) estimated cost for this ambulance will not to exceed $300,000
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program - PFund Superior State Term Pricing - Ohio # 800884
Professional Services
Other - Not applicable.
Fiscal Impact
X Currently Budgeted (Acct. 224-1300-52540 @ $250,000)
X Supplemental Appropriation Required (3rd Qtr. App,- Acct. 224-1300-52540, +$50,000)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes, to order vehicle as soon as possible due to supply constraints
No
Recommendation
Suggested Action
Staff recommends that Council authorize the Interim City Manager to enter into a purchase agreement with PFund Superior Sales for a new ambulance vehicle for use by the EMS.
Submitted by,
Thomas J. Sheridan, Interim City Manager
Jerry Varnes, Fire/EMS Chief