Title
A RESOLUTION AMENDING RESOLUTION NO. 23-12 TO INCREASE THE PROJECT COST TO BID AND AWARD THE W. CASE WATERLINE PROJECT TO THE AMOUNT OF $800,000.
Brief Description: The project will involve the replacement of the water main along W. Case Drive from SR 303 to Lynn Drive. Project bids were received and were in excess of 10% of the Engineer’s Estimate. Staff is requesting an additional $115,000 for a total project cost of $800,000.
Body
Legislative History
Res No. 22-12 - Permission to Bid and Award; 2/7/2023
Purpose & Explanation
The project will replace the existing, 50 plus-year-old, 6” diameter cast iron water main on W. Case with a new 8” diameter water main from SR 303, approximately 1,900 feet south to Lynn Drive. The project also includes the replacement of water services between the main line and the right-of-way. This section of waterline has had approximately 13 breaks since 1997 and continues to be a maintenance issue for the City Public Works Department. Besides reducing maintenance and interruptions to the residents, the new water line will improve fire flows in this area.
The original amount budgeted for this project was $685,000.
Bids were opened on April 18, 2023, with one bid being received. The bid was $1,072,935.00 which was approximately 62% above our Engineer’s Estimate of $663,925. Bids were evaluated, and as with other projects that have been bid out this year, Engineering is seeing higher than anticipated bid costs due to overall higher material/labor costs and time of year for bidding/construction of the project. To help reduce the project’s construction costs, staff modified the design to reduce costs associated with bedrock excavation. In addition, staff anticipates lower costs by bidding and constructing the project in the winter. After the waterline is constructed, W. Case Drive is scheduled for resurfacing.
The revised Engineers Estimate for this project is $727,272.73. Staff is also requesting a 10% contingency in the amount of $72,727.27 to cover any unforeseen issues that may arise during construction for a total cost of $800,000. The total additional amount requested is $115,000 that is currently in the 2024 budget.
Pending Council approval of the revised budget, staff will rebid the project early January and commence with construction over the winter through spring 2024.
Fiscal Impact
X Currently Budgeted (430 fund - $800,000 - 2024 Budget)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing additional funds for the W. Case Waterline Project.
Submitted by,
Thomas J. Sheridan, City Manager
Bradley S. Kosco, PE, PS, City Engineer