Title
A RESOLUTION AMENDING RESOLUTION NO. 20-37 TO REFLECT 2021 FLEET VEHICLE AND ASSOCIATED EQUIPMENT PRICING ADJUSTMENTS; AND DECLARING AN EMERGENCY.
Brief Description: Resolution No. 20-37 was passed on August 18, 2020, authorizing the replacement purchase of three (3) fleet vehicles. Shortly following approval of the legislation, it was communicated to fleet managers that the vehicle manufacturers had stopped taking orders for 2020 models. Manufacturers have now begun taking orders for 2021 vehicles and have adjusted pricing accordingly. Staff wishes to proceed with the replacement purchase of the three existing vehicles as detailed in the 2020 fleet capital replacement plan. The Public Works Department has obtained the 2021 adjusted pricing for the purchase of the three (3) replacement vehicles. They include two (2) Freightliner Cab and Chassis vehicles and one (1) Ford F550 and all associated equipment.
Body
Legislative History
Resolution No. 19-185 provided permission to seek bids and competitive pricing for the 2020 budget year; passed December 17, 2019.
Resolution No. 20-37 authorized staff to proceed with the purchase of 2020 replacement models; passed August 18, 2020 (postponed from March 10, 2020, due to COVID-19).
Purpose & Explanation
As per the 2020 approved fleet capital budget, staff wishes to move forward with the replacement of the three vehicles at the adjusted 2021 model pricing. The 2021 total adjusted pricing amounts to $11,008.38 as detailed below.
Two of the vehicles are for snow and electric operations and will be purchased through Valley Freightliner using Ohio Department of Transportation (ODOT) Contract 023-20 Cooperative Pricing:
§ Freightliner M2106 Hudson Public Power-replacing 2006 vehicle # 5849 (33,394 miles, to be auctioned).
§ Freightliner 108SD for Service/Streets-replacing a 2011 vehicle # 7757 (41,130 miles, to be auctioned).
The total purchase through Valley Freightliner will be $166,114.00 $167,022.00.
These cab and chassis vehicles will be outfitted for use as follows:
§ Freightliner M2106: 60-foot aerial package and associated equipment for electric operations through Ohio DAS STS pricing. The vendor will be Utility Truck Equipment and the cost is $167,780.00 $173,653.00.
§ Freightliner 108SD: Outfitted with Snow and Ice Control Package for streets operations through Sourcewell Government Purchasing Source (formerly NJPA). The vendor will be Henderson Products, Incorporated and the cost is $126,201.00 $129,847.00.
The third vehicle will be purchased through the Communities, Universities and Education (CUE) purchasing cooperative. The vendor will be Montrose Ford and the cost is $38,913.69 $38,878.69.
§ Ford F550 with four-wheel drive-replacing 2008 service vehicle # 5661 (18,141 miles, to be auctioned).
§ This vehicle will be outfitted with a stainless-steel dump body and associated equipment by Cenweld Corporation Buckeye Body and Equipment at Ohio DAS STS pricing of $16,083.62 $16,700.00.
Please see the attached Updated Fleet Replacement Plan Document for reference information. Also included in this year’s budget are other vehicles. Resolutions for these vehicles will be not be brought forward at this time.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes, Staff requests emergency legislation to hold pricing and expedite vehicle and equipment orders.
No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Valley Freightliner Trucks of Cleveland, 4985 W. 150th St. Brookpark, Ohio 44135 for the purchase of one Freightliner M2 106 Cab and Chassis and one Freightliner 108SD at a total price of $166,114.00 $167,022.00.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Utility Truck Equipment 23893 US-23, Circleville, OH 43113 in the amount of $167,780.00 $173,653.00 for the purchase and installation of a sixty-foot aerial bucket package and associated equipment to be installed on cab and chassis truck.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Henderson Products, Inc. 2177 State Route 19 Bucyrus, Ohio 44820 in the amount of $126,201.00 $129,874.00 for the purchase and installation of snow and ice equipment package to be installed on cab and chassis truck.
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Montrose Auto Group, 3960 Medina Road Akron, Ohio 44333 for the purchase of one Ford F550 at a total price of $38,913.69 $38,878.69.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Cenweld Corporation 4502 Boyce Parkway Stow, Ohio 44224 Buckeye Body and Equipment 939 E. Starr Avenue Columbus, Ohio 43201 for the purchase and installation of a dump body package and associated equipment for the Ford F 550 in the amount of $16,083.62 $16,700.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services