Title
A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE CONTRACT WITH CT CONSULTANTS, INC. FOR A WATER RATE AND SYSTEM EXPANSION STUDY, AND DECLARING AN EMERGENCY.
Brief Description: The objective of this study is to have a comprehensive water rate structure that blends two separate current water rates into one single rate and allows the city to cover future operating, maintenance and capital costs. This study will also analyze potential expansion of the current water system into areas within the city that are utilizing wells and have limited or no fire hydrant protection. City staff is requesting an emergency clause be added in order to complete the study in accordance with the schedule included in the proposal.
Body
Legislative History
None.
Purpose & Explanation
On March 21, 2022, the City sent out a Request for Proposals (RFP) to six (6) qualified consultants. The proposals were due on April 11, 2022. The City received one (1) formal proposal for the Project as listed below:
CT Consultants, Inc. $ 44,368
The five other firms did not submit a proposal due to staffing issues.
Staff is requesting a 10% contingency to handle any unforeseen issues that may arise during the study, in order to not have to return to Council and delay the project.
The Total requested fee, including the 10% contingency = $ 48,805.00. For any considerations above this requested amount, City staff would return to City Council for approval.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for three consecutive weeks.
Joint or Cooperative Purchase Program
X Professional Services
Other
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required ($ 48,805 - Water Account - 2nd Qtr.)
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
x No
Recommendation
Suggested Action
Staff recommends City Council approve this Resolution authorizing the Interim City Manager to enter into a professional services contract with CT Consultants, Inc. for a water rate and expansion study and declaring an emergency.
Submitted by,
Thomas J. Sheridan, Interim City Manager
Jeffrey F. Knoblauch, Finance Director
Brian Griffith, Director of Management and Budget