Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO UTILIZE THE COOPERATIVE PURCHASING PROGRAM TO PURCHASE AND INSTALL PICKLEBALL LIGHTING EQUIPMENT AND TO ACCEPT DONATED FUNDING FROM THE HUDSON COMMUNITY FOUNDATION; AND DECLARING AN EMERGENCY.
Brief Description: The Hudson Community Foundation has collected $155,357.00 from a resident lighting fundraising group. These funds will be used to purchase and install lighting for six pickleball courts in 2026.
Body
Legislative History
RES NO. 25-35 A Resolution Authorizing the City Manager to enter into an agreement to accept donated funding from Hudson Community Foundation for lighting six pickleball courts on behalf of Hudson Parks.
Purpose & Explanation
The lighting equipment and installation costs will be paid for with funds raised by a resident group in conjunction with the Hudson Community Foundation. The Hudson Community Foundation will provide a check to the City in the amount of $154,000.00 ($140,000.00 estimated project costs + $14,000.00 10% contingency) to install the necessary electrical equipment, conduit, wiring, lighting poles and fixtures to light 6 pickleball courts. Once the City receives a check in this amount, a purchase order will be drafted, and contracts will be executed with the lighting provider. Upon the closing of this project, remaining unused funds will be returned to the Hudson Community Foundation.
An emergency clause has been added to this legislation in order to allow procurement and installation of this equipment for the 2026 season.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised; bid tab attached: [Yes/No/NA]) Estimate Attached.
X Joint or Cooperative Purchase Program (Equalis Group contract COG-2166A)
Professional Services
Other [provide explanation]
Fiscal Impact
___ Currently Budgeted
___ Supplemental Appropriation Required
__X Appropriation Not Required. (HCF donated funding)
Does this legislation require use of an emergency clause?
X Yes
____ No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution: authorizing the City Manager to enter into a contract authorizing the utilization of a cooperative purchasing program for the purchase and installation of pickleball lighting equipment; and, authorizing the City Manager to accept donated funding from the Hudson Community Foundation in an amount of $154,000.00 and declaring an emergency.
Submitted by,
Thomas J. Sheridan, City Manager
Kevin Powell, Public Works Director
Trent Wash, Asst. PW Director