Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MONTROSE FORD, FAIRLAWN, OHIO, FOR THE PURCHASE OF ONE FORD EXPLORER FOR FIRE DEPARTMENT USE; AND DECLARING AN EMERGENCY.
Brief Description: The purchase of one (1) Ford Explorer at Montrose Ford in Fairlawn that is for the Fire Department. This is part of the 2025 budgeted vehicles for Fire. This vehicle is being purchased under the State Bid List items.
Body
Legislative History
None
Purpose & Explanation
The Fire Department has had difficulty purchasing pursuit style vehicles for Fire that were budgeted in 2023, due to Manufacturing issues over the past several years with these types of vehicles. The opportunity to place an order for the 2025 vehicle has presented itself from Montrose Ford in Fairlawn, Ohio. The Administration would like to place the order now using 2024 funds thereby allowing a faster delivery in 2025 and the use of 2024 funds that are remaining in the capital vehicle account that had been budgeted for a new brush fire truck, but that project has been pushed back to 2025 due to the current brush fire truck still being in good condition. The cost of the fire vehicle is $45,174.75 (Montrose Ford quote is attached.)
The total cost for the vehicle plus all associated costs for radios, graphics, lights, sirens and all other emergency equipment is not to exceed $71,000.00
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
X Joint or Cooperative Purchase Program (State bid)
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted ($71,000) Funding remaining for FD Brush Fire Vehicle
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - We are requesting an emergency due to the opportunity to secure this vehicle with 2024 funds and the fiscal year-end approaching.
No
Recommendation
Suggested Action
The City Staff recommends City Council authorize the City Manager to order one (1) vehicle from Montrose Ford, with a not to exceed cost of $45,174.75, and declaring an emergency due to the fiscal year-end.
Submitted by,
Thomas J. Sheridan, City Manager
Jerry Varnes, Fire/EMS Chief