Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT FOR THREE SNOW PLOW TRUCKS (CABS AND CHASSIS) AND AN AGREEMENT FOR THE PURCHASE AND INSTALLATION OF SNOW/ICE REMOVAL EQUIPMENT THEREFOR; AND DECLARING AN EMERGENCY.
Executive Summary: Per the approved 2016 fleet capital replacement budget the Public Works Department has obtained competitive pricing for the purchase of three (3) replacement snow plow truck cab and chassis . The replacement cab and chassis will be purchased from Valley Freightliner Trucks of Cleveland. Each replacement unit will need to be out fitted with snow plow and dump bed equipment. As such, the associated equipment will be purchased and installed by Henderson Truck Equipment-Ohio.
Body
Legislative History
Resolution 15-196 provided permission to seek bids and competitive pricing for the 2016 budget year.
Purpose & Explanation
As per the 2016 approved fleet capital budget, replacement snow plow cab and chassis will be purchased from Valley Freightliner Trucks of Cleveland. The purchases are based on the current ODOT purchasing contract number 023-15. The units being replaced (Trucks #7753, 7754, 7842) will remain in the fleet and be utilized as backup units for snow plowing operations.
Each replacement unit will require the installation of snow plow and dump bed equipment which will be provided and installed by Henderson Truck-Ohio per the National Joint Powers Alliance (NJPA) contract # 080114-HPI-2016-1. (See attachment pricing chart).
Timing Considerations
Staff requests emergency legislation to hold pricing and expedite vehicle and equipment orders.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a purchase agreement with Valley Freightliner Trucks of Cleveland 4985 W. 150th St. Brookpark, Ohio 44135 in the amount of $272,214 for the purchase of three (3) 2016 Freightliner 108SD Cab & Chassis.
Staff further recommends City Council authorize the City Manager to enter into a purchase agreement with Henderson Truck Equipment - Ohio 2177 State Route 19, Bucyrus, OH 44820 in the amount of $234,842 for the purchase and installation of snow removal equipment to be installed on three replacement cab & chassis.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services