Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SIEMENS INDUSTRY, INC. FOR THE PURCHASE OF PROTECTIVE RELAY AND BREAKER EQUIPMENT; AND DECLARING AN EMERGENCY.
Executive Summary: Authorization for the City Manager to enter into a purchase agreement with Siemens Industry Inc. for the purchase of protective relay and breaker equipment necessary for the electrical distribution system.
Body
Legislative History
Resolution 14-156, authorizing the city manager to purchase equipment, materials and supplies for the City’s public utility operations.
Purpose & Explanation
In January of this year, Hudson Public Power (HPP) received a request to provide electrical service to a new facility being constructed on Hudson Industrial Parkway. Due to the size and power requirements of building, HPP contracted the GPD Group to review the circuit capacity needs as well as fusing coordination. The results of GPD’s work showed that HPP could accommodate the additional load requirements with nominal adjustments to the protective devices at the substation. However, due to the up-sizing of the projects electrical transformer, GPD engineers strongly recommended the installation of additional relay and breaker protective devices at the building site. The devices will provide the needed mechanisms to ensure our staff’s safety, while providing proper protection for the distribution system. Public Works staff received three quotes for this equipment with the lowest being provided by Siemens Industry Inc. in the amount of $57,155.00 plus freight.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a purchase contract with Siemens Industry Inc. for the above amounts.
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Recommendation
Suggested Action
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a purchase contract with Siemens Industry Inc. for the breaker and relay purchase. The Staff is requesting a 10% contingency for any unforeseen issues and freight charges. The total amount would be $62,870.50.
Total Contract = $62,870.50 ($57,155.00-base + $5,715.50 -contingency)
Staff also requests emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Frank Comeriato, Assistant City Manager - Operations
Kevin J. Powell, Assistant Director of Public Works - Utilities