Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH TMS ENGINEERS INC. FOR THE RE-DESIGN OF THE ADAPTIVE TRAFFIC SIGNALS FOR DOWNTOWN PROJECT.
Brief Description: In 2022, the City was notified by the Akron Metropolitan Area Transportation Study (AMATS) that it had been awarded funding for the construction of the City’s “Downtown Hudson Adaptive Signal Improvements” project. The project includes 14 signalized intersections, 1 unsignalized intersection at Owen Brown St at the Norfolk and Southern Railroad underpass. The project also includes the design of 7 CCTV camera locations and the pre-emption system for the emergency services at 29 signals.
Body
Legislative History
19-0056 - Discussion on Adaptive Signals Technology; 6/11/2019
19-92 - Solicit Design Proposals for Stage 1; 7/9/2019
19-95 - Apply for CMAQ Funds; 7/9/2019
20-0031 - Adaptive Signal Timing Analysis; 3/10/2020
21-83 - Apply for CMAQ Funds; 7/20/2021
22-99 - Enter into LPA Agreement; 8/16/2022
Purpose & Explanation
In 2021, the City of Hudson solicited proposals from professional engineering traffic consultants for the analysis, engineering and design of a fully integrated Central Adaptive Signal Control Technology (ASCT) Traffic Signal Improvement Project, as recommended in the 2019 Adaptive Signal Study. The main benefit of this adaptive traffic technology is that it will improve the traffic within our downtown central business area, improve safety, and all at a considerably lesser cost than adding pavement lanes to SR 91 and SR 303 in our historic downtown.
The City hired TMS Engineering Inc. of Twinsburg, Ohio for this professional services design contract in the amount of $301,273. Plans and specifications for the project were then completed as the City prepared to bid the 100% City-funded project in January, 2022.
Ahead of the City opening bids for the project, AMATS notified the City that it had been awarded $2.3 million in Congestion Mitigation/Air Quality (CMAQ), federal funding for construction of the project. Consequently, the original project’s bid was cancelled.
In order to utilize the CMAQ funding, the previously completed traffic signal improvement plans and specifications for the project must be updated to state and federal design standards and this estimated cost was included in the 2023-2027 Capital Budget. Ahead of finalizing the re-design fee with TMS Engineering, City staff met with ODOT staff to verify the full scope of services necessary to meet the state and federal design requirements for the signal system upgrade project. ODOT identified that in addition to upgrading the existing plans and specifications, that all 29 signals must include analysis to verify that they are warranted and that additional design documentation for the new adaptive signals be completed. These additional design components were not captured in the original re-design budget. ODOT also confirmed that in addition to the adaptive signal upgrades, the City is authorized to use the available funding to include upgrades to the City-wide, emergency services pre-emption system. A map of the signal system upgrades is attached.
The cost for the redesign work, along with ODOT required supplemental engineering analysis, is $69,985. As with other consulting proposals, staff is requesting a 10% contingency to handle any unforeseen issues that may arise during the design work on this project, so we do not have to return to Council and delay the project. The total requested cost for the design fee with contingency is $76,983.50 ($69,985 (base cost) + $6,998.50 (10% Contingency) = $76,983.50). The redesign will take place in 2023.
Based upon the State’s CMAQ funding availability, construction of the project is currently scheduled for as late as 2025. However, staff has indicated to AMATS that since the project plans are nearly complete, the City would like to move construction to 2024, if funding becomes available. Staff will coordinate with AMATS to identify if the CMAQ funding can be moved up to 2024 and return to City Council for permission to bid and award the construction of the project once the final schedule for funding is established.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted ($50,000 - 430 Account)
X Supplemental Appropriation Required ($26,983.50)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a professional services contract with TMS Engineering Inc. for the re-design of the Adaptive Traffic Signal Project.
Submitted by,
Thomas J. Sheridan, City Manager
Jerry Varnes, Fire/EMS Chief
Bradley S. Kosco, PE, PS, City Engineer