Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR THE DILLMAN DRIVE BRIDGE REHABILITATION PROJECT (PID 119823) WITH THE LOWEST AND BEST BIDDER.
Brief Description: Work will include new bridge structure, guardrail replacement and roadway replacement at the Dillman Drive bridge. The bridge is located on a tributary to Tinkers Creek named the Wagar Ditch within the Dillman Estates subdivision.
Body
Legislative History
23-146 - Enter into LPA Agreement; 11/21/2023
23-147 - Enter into Design Contract with DLZ; 11/21/2023
Purpose & Explanation
The Dillman Drive bridge was evaluated in 2021 with the bridge deck receiving a rating of 4 out of 10 (considered poor, due to spalling at underside of bridge) while the foundation was rated a 7 out of 10 (considered good, only minor issues). In late, 2022, the City applied for and was awarded $529,029 in federal funds through the Ohio Department of Transportation’s (ODOT’s) Municipal Bridge Program for the replacement of the Dillman Drive bridge deck. The project’s construction costs are split 5% City/95% state and the grant is eligible for construction costs only. The project will include the removal and replacement of the bridge deck only, as the foundations are rated in good condition. Any project costs over the grant amount of the responsibility of the City.
The current construction cost estimate, with contingency, for this project is $481,699.07 and the City is responsible for all costs above the grant amount of $529,029. Based upon the current estimate, the City’s estimated cost of the project is $24,084.95 (5% x $481,699.07 = $24,084.95).
The project is anticipated to bid in late 2024 and be awarded in early 2025. Construction is estimated to begin in mid-2025 due to the long lead time for the bridge’s new concrete beams to be manufactured and delivered to the site.
Due to anticipated, on-going, city project construction management and inspection requirements, city staff anticipates not having availability to cover the full-time inspection and construction administration for the three month duration of the project as required per ODOT. Staff will return to Council for the construction administration and inspection contract after requesting and reviewing professional construction management proposals.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (430 fund - $100,000)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
x No
Recommendation
Suggested Action
Staff recommends that Council approve this authorization for the City Manager to advertise, receive bids and award to the lowest and best bidder for the Dillman Drive Bridge Rehabilitation Project.
Submitted by,
Thomas J. Sheridan, City Manager
Bradley S. Kosco, PE, PS, City Engineer
David Rapp, PE, PS, Assistant City Engineer