Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO CONTRACTS WITH THE LOWEST AND BEST BIDDER(S) FOR THE GAZEBO LEGACY PROJECT; AND DECLARING AN EMERGENCY.
Brief Description: This project involves renovation work to the gazebo in honor of Americans 250th including railing repair, concrete replacement, landscaping, utilities, ADA lift, and painting.
Body
Legislative History
None
Purpose & Explanation
The project design and specifications are in process for this project. The administration is seeking Council approval to proceed with bidding and award of a construction contract for the Gazebo Legacy Project.
A ‘Lets Talk Hudson’ Engagement page has been established and will be active to collect further community input ahead of Councils consideration.
Tentative Timeline:
Proposed Council Authorization - March 17, 2026
Final Design and cost estimates -March, 2026
Bid and Award all contracts -March & April 2026
Construction Commencement - April or May 2026
Completion and open to the community - July 4, 2026
Available Capital Budget funding:
$65,000 (Gazebo Renovations)
$75,000 (Hawk Signal Design Reappropriation)
$40,000 (Annual Concrete Program)
The project estimate is a not to exceed cost of $180,000.00.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
X Other [provide explanation] Non-competitive bidding, items less than $25,000.
Fiscal Impact
X Currently Budgeted ($105,000)
X Supplemental Appropriation Required ($75,000 (Reappropriate Hawk Signal)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes Targeted completion by July 4, 2026.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to bid the project and award contracts with the lowest and best bid and we are requesting an emergency in order to complete this project by the July 4th holiday.
Submitted by,
Thomas J. Sheridan, City Manager
Brian Girffith, Asst City Manager