Title
A RESOLUTION AUTHORIZING AN AGREEMENT WITH GPS INSIGHT FOR GLOBAL POSITIONING SYSTEM VEHICLE FLEET MONITORING SERVICES; AND DECLARING AN EMERGENCY.
Executive Summary: The City has been utilizing global positioning system equipment (GPS) and monitoring services provided by GPS Insight, Inc. to monitor and manage City vehicles and equipment. Currently GPS technology is being utilized in the management of the City's fleet inventory in the divisions of Service, Hudson Public Power, Public Properties, Cemeteries, and Parks. The service is renewed on an annual basis and requires City Council approval.
Body
Legislative History
2014 Resolution # 14-155 - Permission to bid.
Purpose & Explanation
The global positioning system equipment (GPS) and monitoring services include all Public Works and Parks vehicles. In 2015 the system will be comprised of 89 units at an annual monitoring and maintenance cost of $33,635. This represents no change in the unit monitoring fees for the year 2015.
The GPS Insight Company is the sole source professional services vendor for the City's GPS monitoring and Software applications.
GPS tracking helps control fuel costs, improves productivity, improves customer service, improves fleet safety, makes the fleet greener, and reduces labor costs by providing managers with real-time data/information, alerts, and reports on fleet activities 24/7.
With annual GPS monitoring charges exceeding $25,000, The Public Works Department seeks to renew said services for the 2015 year.
Timing Considerations
2015 contract term is March 1, 2015 through February 28, 2016
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council authorize the Interim City Manager to enter into a one year purchase agreement (March 1, 2015 - February 28, 2016) with GPS Insight Company 21803 N Scottsdale Rd Suite 220 Scottsdale AZ 85255 as a sole source vendor for global positioning system (GPS) fleet monitoring services, at the annual contract cost of $33,635. Staff further requests a 15% contingency amount to cover any needed hardware purchases and/ or replacements, as well as potential additional units, for an annual not to exceed amount of $38,680.25.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Public Works Director