Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH VIRTUAL DATAWORKS FOR THE MIGRATION TO THE MICROSOFT GOVERNMENT COMMUNITY CLOUD (GCC) AND ANNUAL SUBSCRIPTION RENEWAL FOR THE CITYWIDE USE OF MICROSOFT 365, AND DECLARING AN EMERGENCY.
Brief Description: This Resolution is for approval to the service agreement with Virtual Dataworks to enter a 3-year contract committing the City of Hudson to subscribe to Office 365 Government Community Cloud (GCC) and migrate existing Microsoft 365 users to the new environment.
Body
Legislative History
Resolution 21-60
Purpose & Explanation
The purpose of this Resolution is to authorize the City Manager to approve the purchase agreement with Virtual Dataworks to enter a 3-year contract committing the City of Hudson to subscribe to Microsoft 365 (GCC) and migrate existing Microsoft 365 users to the new environment. Microsoft 365 is a core software product installed on all City PCs throughout the organization.
During a recent security assessment, audit, and remediation exercise, it was brought to our attention that the City’s current Microsoft licensing subscription is sub-standard for what will be needed in the event of a cyber-attack. Several required logging tools and additional security components are not provided in the subscription level that we are currently subscribed to. It was recommended by our security consultant that we upgrade all Microsoft Licenses to the Government GCC suite.
The costs for this project will be:
Month-to-Month Contract Timeframe: 3 months to account $2,846.40 per month
Extension for procurement and migration x 3 = $8,539.20
Migration Costs Professional Servies (one-time) $10,500.00
Annual renewal costs For 3 years (annual payments) $46,873.00
TOTAL: $65,912.20
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for three consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
X Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted (Account #)
X Supplemental Appropriation Required (Account #101-7510, $39,033)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes [if so, explain why]
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to enter into a contract with Virtual Dataworks.
Submitted by,
Thomas Sheridan, Interim City Manager
Paul Leedham, CIO