Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE SHELLY COMPANY FOR THE RAVENNA STREET RESURFACING PROJECT (PID 92677); AND DECLARING AN EMERGENCY.
Executive Summary: The project will involve asphalt planning; full depth repairs; intermediate asphalt course; surface course; loop detectors and pavement striping along Ravenna Street from Stow Road to Stone Road.
Body
Legislative History
Resolution No. 14-23 authorized the City Manager to advertise for bids.
Purpose & Explanation
Bids were received on April 3, 2014. Below is the Engineer's Estimate along with the respective bids.
Engineer's Estimate = $396,776.80
The Shelly Company $327,356.50
Chagrin Valley Paving, Inc. $331,724.60
Ronyak Paving, Inc. $335,321.25
Karvo Paving $341,651.40
Barbicas Construction Co., Inc. $348,783.50
Shelly and Sands, Inc. $352,826.90
Perrin Asphalt Company, Inc. $356,474.15
Northstar Asphalt $371,942.90
Cross Roads Asphalt Recycling, Inc. $418,750.00
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with The Shelly Company for the Ravenna Street Resurfacing Project. This work will involve asphalt planning, full depth repairs, intermediate asphalt course, surface course, loop detectors and pavement striping along Ravenna Street from Stow Road to Stone Road. The Engineering Staff is requesting a 10% contingency on the City's 20% portion only (ODOT does not allow for contingency on their portion) for any unforeseen issues that may arise during construction. The contingency amount will be $6,547.13 for a total contract cost of $333,903.62. ODOT will be invoiced directly for their portion.
Total Project Cost = $333,903.63 ($261,885.20 Split 80% ODOT; $72,018.43 20% Local City Share)
Timing Considerations
Upon authorization to proceed by the City Council, the Administration will award and enter into a contract with The Shelly Company for the above and coordinate with ODOT for this project.
Fiscal Impact
X Currently Budgeted ($105,000-430 fund)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with The Shelly Company and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare and in order to maintain the project schedule with ODOT.
Submitted by,
Scott N. Schroyer, Interim City Manager
Thomas J. Sheridan, PE, PS, City Engineer