Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ADDENDA TO LEASES FOR SPACE AT 1769 AND 1566 GEORGETOWN ROAD FOR USE BY THE PUBLIC WORKS DEPARTMENT THROUGH DECEMBER 31, 2018.
Executive Summary: The Department of Public Works currently leases space at 1769 and 1566 Georgetown Road, Hudson, OH for use as administrative office and operational space. The annual cost of these two leased spaces is $269,654.65. It is necessary to continue to lease these spaces to ensure the minimal office and operational space required to carry out the responsibilities and services of the Public Works Department.
Body
Legislative History
Resolution #12-107, passed August 15, 2012.
Purpose & Explanation
The City currently occupies space for the divisions of Service, Administrative Support, and Fleet Maintenance. Within the Division of Service, space is leased for the operations of streets, storm water, wastewater collection, water distribution, and sign shop. In 2013, the sign shop moved from 1602 to 1566 Georgetown Road.
Draft copies of the three (3) lease addenda are attached. (The original lease would be on file with the Clerk’s office). We have maintained our lease space with three separate leases, as it is more efficient to divide and track the lease costs per budget area. The respective leased areas total square footage will remain unchanged.
The amended lease terms are for three (3) years and will commence on January 1, 2016 and expire on January 1, 2019. There will be no annual cost increases over the next three (3) year term.
Timing Considerations
None.
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this legislation authorizing the City Manager to enter into lease agreements with Zambrouck Development Co., PO Box 2262 Hudson, OH 44236 for the annual lease amounts as per the Agreements submitted in exhibit A.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Assistant City Manager - Operations
Eric Hutchinson, Assistant Public Works Director
Sonya Mottram, Administrative Support Supervisor