Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR THE CITY HALL BOARD ROOM A/V PROJECT WITH THE LOWEST AND BEST BIDDER.
Brief Description: The project will include the complete installation of an audio-visual system for live streaming and recording of all public meetings in the board room at City Hall. This includes the equipment and wiring for in-room audio amplification, television screens, touch screen controllers, and control room equipment for the City Hall Building located at 1140 Terex Road.
Body
Legislative History
None.
Purpose & Explanation
This project will include the installation of audio-visual and broadcast systems, along with all associated hardware and wiring for the new City Hall building located at 1140 Terex Road. The proposed equipment will include broadcast cameras, microphones & audio amplification, televisions & the AV control room, public comment timing, and associated control room equipment.
The estimated budget for this project is $170,000. The City staff will return to City Council if the bids are more than 10% above this estimate amount, which the cost includes the contingency.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required (Budget $170,000) Cost discussed at 2023 Retreat
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes, staff would like to be able to bid this work out as soon as possible.
X No
Recommendation
Suggested Action
The City Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids, and enter into a contract for the proposed Board Room AV Project at City Hall.
Submitted by,
Thomas J. Sheridan, City Manager
Dan Gerbracht, HCTV Station Manager
Will Ersing, Assistant IT Director