Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH K2M DESIGN FOR THE COMPLETION OF A COMPREHENSIVE FIRE AND EMS STAFFING AND FACILITIES NEEDS STUDY FOR THE CITY OF HUDSON; AND DECLARING AN EMERGENCY.
Brief Description: The purpose of this request for proposal (RFP) was to solicit qualification & fee proposals from qualified Consultants for a comprehensive City of Hudson Fire and EMS Staffing and Facility Needs Study for the City of Hudson to use as a guide in the future. This study will include an in-depth review of staffing and operational efficiency. The study will also evaluate the current and future facility and equipment needs for Fire and EMS.
Body
Legislative History
None
Purpose & Explanation
Staff created this study noted in the RFP in two separate but equally important parts.
The Staffing Study Portion #1: The Consultant shall evaluate the Fire and EMS Department’s current daily citywide shift staffing levels, review alternative staffing models based on professional experience and safety of staff, and evaluate the efficiency, effectiveness of the current operations and the future needs of the City with a formal recommendation in the final Study.
The Facility Needs Study Portion #2: The Study shall also evaluate the current and future needed Fire and EMS facilities and equipment in Fire and EMS. Review options to improve the facilities based on current and potentially future requirements and budgets in order that the city may plan, and budget for the future needs of the two departments based on the consultant’s recommendations.
The city publicized the RFP and four firms submitted proposals. The committee reviewed the proposals and narrowed the list down to the three firms that met our minimum criteria. Those three firms were interviewed and made presentations. The list was narrowed down to two very equally ranked firms with comparable proposals.
Brandstetter Carroll Inc. - $103,950
K2M Design - $95,770
The majority of the interview team chose K2M as our recommendation for this project.
As with other consulting proposals, staff is requesting a 5% contingency to handle any unforeseen issues that may arise during the design and investigation on this project.
The total requested fee, including the 5% contingency is $100,558.
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Q3 Appropriation Required - Professional Services - Total =$100,558
Fire (221-1200-52340) = $50,279, EMS (224-1300-52340) = $50,279
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - Limited time frame available for work to be completed before year end
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a professional services contract with K2M Design for the completion of the Fire and EMS Staffing and Facilities Needs Study and declaring an emergency.
Submitted by,
Thomas Sheridan, City Manager
Jerry Varnes, Fire/EMS Chief