Title
A RESOLUTION AUTHORIZING THE CITY MANAGER, DURING THE YEAR 2020, TO ADVERTISE FOR BIDS OR TO UTILIZE THE VARIOUS CHARTER-AUTHORIZED GOVERNMENTAL COMPETITIVE PURCHASING PROGRAMS FOR CONSTRUCTION MATERIALS, SUPPLIES, SERVICES, EQUIPMENT, AND VEHICLES FOR THE SELECTION OF THE LOWEST AND BEST BIDDER TO BE DETERMINED BY COUNCIL; AND DECLARING AN EMERGENCY.
Brief Description: This annual Resolution allows the Public Works Department to advertise for bids, obtain competitive pricing, and recommend contract awards for those items, contracts and projects that will exceed $25,000 based on the 2020 approved budget.
Body
Legislative History
Resolution No. 18-188, similar legislation for the year 2019, passed December 18, 2018.
Purpose & Explanation
Throughout the year the City regularly seeks competitive bids and price quotes for a number of items in the Public Works Department. These include equipment, materials and supplies, as well as contractual services for either ongoing services or for repair or improvements to existing facilities and equipment via construction contracts. Attached is “Exhibit A” which lists the goods, services, and contracts that are expected to exceed $25,000 in 2020. All contract and/or equipment and materials expenditures acceding $25,000 shall be approved by City Council.
Timing Considerations
We request emergency legislation to expedite the process of obtaining bids and pricing beginning in January 2020.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Permission to seek competitive bids through publicly advertising per Charter regulations (Over $25,000), seek competitive pricing and quotes, or by agreements, either through the local Community, University, Education (CUE) program, US Communities, Sourcewell formerly National Joint Powers Alliance (NJPA), Sourcing Alliance and/or the Ohio Department of Administrative Services Cooperative Purchasing Program(ODAS) through the State of Ohio for the services, equipment and materials as listed in Exhibit “A”.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr. Asst. City Manager-Operations
Eric Hutchinson, Assistant Public Works Director
Kevin Powell, Assistant Public Works Director
Trent Wash, Assistant Public Works Director