Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH BURGESS & NIPLE, INC. FOR THE DESIGN OF THE FORMER YOUTH DEVELOPMENT CENTER (YDC) BROWNFIELD DEMOLITION PROJECT; AND DECLARING AN EMERGENCY.
Brief Description: In April, 2022, the City was notified by the Ohio Department of Development (ODOD) that it had been awarded Brownfield Remediation Program grant funding for the asbestos materials removal from the former Youth Development Center (YDC) property on Hines Hill Road. The project includes the design and construction of the project that will remove underground steam lines and building pads that have been previously identified to contain asbestos materials.
Body
Legislative History
22-8 - Submission of Application to Ohio Department of Development; 1/18/2022
22-68 - Acceptance of Brownfield Remediation Grant; 5/17/2022
Purpose & Explanation
The facility that occupied the 428-acre site on Hines Hill Road opened in 1886 as a city farm school, called the Cleveland Boys Home. Cuyahoga County took over the facility in 1958, changing its name to the Youth Development Center in 1968 and expanding to include female residents as well. The Youth Development Center closed in 2008.
The City of Hudson, in partnership with the Western Reserve Land Conservancy and Summit Metro Parks, purchased the 428-acre property in 2009. It featured 14 buildings that included administration facilities, residence halls, a barn, greenhouse, a former farm, athletic fields, a school with indoor pool, auditorium, gymnasium, maintenance facilities, an auto repair shop, wastewater treatment plant, and a steam generation plant.
In 2013, the City determined that the cost of continued maintenance of the abandoned buildings and the needed security to deter vandalism was not justified. The City razed the buildings, including abating the asbestos in all of the buildings.
The concrete pads remaining from three former buildings include asbestos containing vapor barrier and mastic. There is also a buried thermal system with asbestos insulation running from a central boiler to the locations of the former buildings throughout the property. See exhibit attached. The goal of the Brownfield Remediation project is to remove these remaining materials to allow for easier future development of the property. The Ohio Department of Development (ODOD) grant will reimburse the City for up to $211,612 in design and construction costs associated with the project. Per ODOD, the grant funds must be utilized by July, 2023.
City staff requested proposals from selected seven (7) consultants to submit a proposal for Brownfield Remediation design and construction services work based upon previous experience. Only Burgess & Niple submitted a proposal. Staff reviewed Burgess & Niple’s proposal and negotiated a total fee in the amount of $69,134 as summarized below:
Base Design Fee...........................................................................................................$38,994
Site Survey & Underground Radar to Confirm Buried Material Locations..............$10,794
Grant Coordination & Documentation…………………………………………….......$3,868
Environmental Permitting Preperation............................................................................$450
Bid Assisting Services……………………………………………………………...….$3,921
Construction Management & Inspection (Part Time) …………………………………$5,117
Total............................................................................................................................$69,134
As with other professional service contracts, we are requesting a 10% contingency to handle any minor changes in the scope of services. For this contract staff is requesting contingency in the amount of $6,9314.40 for a total budget amount of $76,047.40. For any considerations above this requested amount, the City staff would return to the City Council.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
X Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted ($120,000 - 101-7700 Public Properties Account)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes - In order to meet the ODOD grant funding deadline
No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to enter into a professional services contract with Burgess & Niple Inc. for the design of the YDC Brownfield Demolition Project.
Submitted by,
Thomas J. Sheridan, City Manager
Bradley S. Kosco, PE, PS, City Engineer