Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH RONYAK PAVING, INC. FOR THE ANNUAL ASPHALT RESURFACING, RECONSTRUCTION AND NEW SURFACING PROGRAMS; AND DECLARING AN EMERGENCY.
Executive Summary: This project involves the resurfacing, reconstruction and repairs with asphaltic concrete of various streets and city owned properties.
Body
Legislative History
15-4 authorized permission to advertise and obtain bids.
Purpose & Explanation
Bids were received on Tuesday, February 24, 2015 for the 2015 Asphalt Resurfacing and Reconstruction Program. Below is the Engineer's Estimate along with the respective bids.
Engineer's Estimate: $2,969,390.40
Ronyak Paving, Inc. $2,924,710.83
Perrin Asphalt $3,096,050.10
Barbicas Construction Company, Inc. $3,178,035.52
The Shelly Company $3,193,337.40
Burton Scot Contractors $3,401,614.82
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Ronyak Paving, Inc. for the 2015 Asphalt Resurfacing and Reconstruction Program. The Engineering Staff is requesting a contingency in the amount of $166,811.84 (approx. 5.71%) for any unforeseen issues that may arise during construction. The total combined amount would be $3,091,522.67.
Included in the contract bid was resurfacing of 3 roads at St. Mary's-Markille Cemetery in the amount of $22,233.50, which will be paid from the cemeteries fund.
The City Administration is also asking for an appropriation in the amount of $238,183.14 from monies remaining on the 2013 and 2014 Reconstruction Program. This is the remaining amount of the $5 mil bond that was taken out for the complete reconstruction of the roadways.
In addition to the above work, the contract will include the resurfacing of 2 gravel parking lots and a connector trail at Barlow Farm Park. The total cost for these areas totals $268,700.12 ($244,272.84-base + $24,427.28-contingency)
Total Contract = $3,360,222.79 ($3,168,983.67-base + $191,239.12-contingency)
Note: No alternate streets will be completed as part of this bid.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Ronyak Paving, Inc. for the above amounts.
Fiscal Impact
X Currently Budgeted ($525,000-430 fund, $310,000-202/401 fund, $2,000,000-445 fund, $25,000-203 fund)
X Supplemental Appropriation Required ($238,183.14-carryover from 2013/2014 Reconstruction programs-445 fund, $268,700.12-parks fund)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Ronyak Paving, Inc. and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, City Engineer