Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH AKRON TRACTOR & EQUIPMENT, INC. FOR THE PURCHASE OF A REPLACEMENT ROADSIDE MOWER; AND DECLARING AN EMERGENCY.
Brief Description: This purchase involves the replacement of 1999 John Deere roadside mower. The replacement unit will be a New Holland with two cutting decks. It will be used to mow grass within the right of way, along roadsides and on State Route 8. Staff wishes to expedite the purchase and delivery for the start of the 2019 mowing season.
Body
Legislative History
Resolution 18-188 authorized staff to seek competitive pricing for this mower replacement.
Purpose & Explanation
Bids were received on February 4, 2019 for the Roadside Mower Replacement. Below is the estimated and budgeted amount along with the respective bids.
2019 budget amount: $75,000.00
Akron Tractor & Equipment, Inc. State Terms Contracts Schedules STS-800266 & 800316
Bid Price $75,159.00
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Akron Tractor & Equipment, Inc. for the purchase of a roadside mower replacement in the amount of $75,159.00.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
X Other- Ohio State Term Schedule Pricing for New Holland Contract Number 800266, Ohio State Term Schedule Pricing for Alamo Contract Number 800316.
Fiscal Impact
X Currently Budgeted (Account # 201-6240-52540, $75,159.00)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes- Vendor is only able to hold pricing until April 9 due to model year changes.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Akron Tractor & Equipment, Inc. for the purchase of a roadside mower replacement at the purchase price of $75,159.00.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services