Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SIGNAL SERVICE COMPANY FOR MAINTENANCE AND REPAIR OF TRAFFIC SIGNALIZATION EQUIPMENT.
Brief Description: The Public Works Department budgets $35,000 annually for preventative maintenance, emergency repairs, and component replacements for the City’s traffic signalization equipment. The contract consists of unit pricing, as the maintenance activities fluctuate annually. This service provides for safe and reliable operation of the system. The current contract with Signal Service Company expires on December 31, 2020.
Body
Legislative History
Resolution No. 19-185, permission to bid and/or obtain competitive pricing
Purpose & Explanation
The traffic signal maintenance contract is currently held by the Signal Service Company located in Warrensville Heights, Ohio. The Public Works staff has consistently been pleased with Signal Service Company’s response time, professionalism, and technical expertise. Public Works Dept. has publicly advertised for this contract and has received one bid from the Signal Service Company. The current hourly rate for a service vehicle and technician is $62.00/hr. The newly submitted hourly rate is $63.00/hr. This new rate represents a 1.58% increase in the hourly rate. A detailed bid tabulation is attached for review.
Historically, the Signal Service Company has provided traffic signalization system contract services to the City of Hudson by meeting the following contract requirements:
1. Specialized equipment - the nature of the specialized services required.
2. Years of service experience - familiarity with the City of Hudson’s signalization systems and components.
3. Response time - proximity of the company to the City of Hudson.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks; bid tab attached
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Based on unit pricing submitted, past work performance, and contract requirements, Staff recommends that City Council award the contract for traffic signalization equipment maintenance and repairs to the Signal Service Company, 4341 Cranwood Parkway, Warrensville Heights, OH 44128 at the unit pricing submitted for a period of two (2) years.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato Jr., Assistant City Manager
Kevin J. Powell, Assistant Public Works Director - Utilities