Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH RONYAK PAVING COMPANY FOR THE HUDSON DRIVE RESURFACING PROJECT (PID 92674); AND DECLARING AN EMERGENCY.
Executive Summary: The project will involve asphalt planning; full depth repairs; intermediate asphalt course; surface course; loop detectors; handicap ramps and pavement striping along Hudson Drive from Terex Road to Seasons/Norton Road.
Body
Legislative History
Resolution 14-22; approved the City Manager to advertise and bid the project.
Purpose & Explanation
Bids were received on April 3, 2014. Below is the Engineer's Estimate along with the respective bids.
Engineer's Estimate = $433,367.82
Ronyak Paving Company $358,645.65
Barbicas Construction Co., Inc. $373,449.59
Chagrin Valley Paving, Inc. $379,423.16
The Shelly Company $379,924.28
Karvo Paving Company $383,990.14
Shelly & Sands, Inc. $388,643.94
Perrin Asphalt Company, Inc. $412,509.49
Northstar Asphalt $430,127.18
Cross Roads Asphalt Recycling, Inc. $467,654.71
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Ronyak Paving Company for the Hudson Drive Resurfacing Project. This work will involve asphalt planning, full depth repairs, intermediate asphalt course, surface course, loop detectors, handicap ramps and pavement striping along Hudson Drive from Terex Road to Seasons/Norton Road. The Engineering Staff is requesting a 10% contingency on the City's portion (ODOT does not allow for contingency on their portion) for any unforeseen issues that may arise during construction. The contingency amount would be $7,172.91 for a total cost of $365,818.56. ODOT will be invoiced directly for their portion.
Total Project cost = $365,818.56 ($286,916.52 Split 80% ODOT/ $78,902.04 20% Local City Share)
Timing Considerations
Upon authorization to proceed by the City Council, the Administration will award and enter into a contract with Ronyak Paving Company for the base bid and coordinate with ODOT for this project.
Fiscal Impact
X Currently Budgeted ($115,000-430 fund)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Ronyak Paving Company for the above amounts. We are also requesting an emergency clause be added to this legislation in order to maintain the public health and welfare and in order to maintain the project schedule with ODOT.
Submitted by,
Scott N. Schroyer, Interim City Manager
Thomas J. Sheridan, PE, PS, City Engineer