Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR FIBER CONSTRUCTION MATERIAL AND PROCUREMENT SERVICES FOR THE FIBER TO THE HOME SECOND YEAR BUILD-OUT PROJECT WITH THE LOWEST AND BEST BIDDER; AND DECLARING AN EMERGENCY
Brief Description: This request will allow staff to bid and enter into contract for the procurement of fiber and related material for use in the construction of the fiber to the home (FttH) network over the next year.
Body
Legislative History
25-112 - A Resolution Authorizing the City Manager to Advertise for Bids and to Enter into a Contract for Fiber Construction Material and Procurement Services for the Fiber to the Home First Year Build-Out Project with the Low... - Passed Aug 5, 2025
25-50 - A Resolution Authorizing the City Manager to Advertise for Bids and to Enter into a Contract for Fiber Construction Material and Procurement Services for the Fiber to the Home Pilot Project with the Lowest and Best Bi... - Passed Mar 18, 2025
Purpose & Explanation
This proposal seeks authorization for the City Manager to advertise for bids and enter into a contract for the procurement of fiber construction materials and related services necessary for the second year build-out of the Fiber to the Home (FttH) project. The procurement process will ensure that the City secures the lowest and best bid for the required materials, facilitating the continued development of the FttH network over the upcoming year.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted - Account # 402-7520-52580 | Budget Amount: $700,000
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - request is to allow the City to get it out to bid as soon as possible due to the rising material costs over the next few months.
No
Recommendation
Suggested Action
Staff recommends that City Council adopt the proposed legislation authorizing the City Manager to bid and award for the procurement of fiber construction materials and declaring an emergency.
Submitted by,
Thomas J. Sheridan, City Manager
Jeff Knoblauch, Assistant City Manager, Finance Director
Paul Leedham, Chief Innovation Officer - IT Director
Will Ersing, Assistant IT Director