Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR PROVISION OF SOFT DRINKS AND RELATED BEVERAGES AT THE ELLSWORTH MEADOWS GOLF CLUB; AND DECLARING AN EMERGENCY.
Brief Description: This Resolution would authorize the advertisement, receipt of bids and award of a contract for the pouring rights for soft drinks and related beverages (non-alcoholic) at the Ellsworth Meadows Golf Club. The pouring rights contract period will commence April 19, 2025 and conclude December 31, 2029.
Body
Legislative History
Res. 12-152 A resolution authorizing the city manager to advertise for and receive and review proposals for the rights to provide soft drinks and related beverages at Ellsworth Meadows Golf Club for a contract period of January 1, 2013 through December 31, 2019.
Res. 13-12 The current pouring rights contract with Pepsi Beverages Company expired December 31, 2024.
Purpose & Explanation
The City Administration is requesting City Council’s approval for the City Manager to advertise and enter into a contract for the pouring rights for soft drinks and related beverages (non-alcoholic) at the Ellsworth Meadows Golf Club. The pouring rights contract period will commence April 19, 2025 and conclude December 31, 2029.
The Ellsworth Meadows Golf Club spends on average $24,000 annually on soft drinks and related (non-alcoholic) beverages. Thus the total estimated value of this contract over the five year period is approximately $120,000.
The pouring rights contract has a positive fiscal impact on Ellsworth Meadows Golf Club. In summary, for the exclusive pouring rights for soft drinks and related beverages (non-alcoholic) at Ellsworth Meadows Golf Club, the contract holder provides the golf course with discounted unit costs for beverages in addition to marketing support funds and rebates.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other [Request for Proposal from multiple vendors]
Fiscal Impact
X Currently Budgeted (Account #, $)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes Current contract ended December 31, 2024.
No
Recommendation
Suggested Action
Staff recommends authorizing the City Manager to Advertise for bids and enter into a contract for provision of soft drinks and related beverages at the Ellsworth Meadows Golf Club.
Submitted by,
Thomas J. Sheridan, City Manager
Kevin Powell, Director of Public Works
Trent Wash, Assistant Director of Public Works