Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NERONE & SONS, INC. FOR THE DIVISION STREET SANITARY SEWER AND WATER LINE IMPROVEMENT PROJECT; AND DECLARING AN EMERGENCY.
Executive Summary: This project involves the repair, replacement, extension and lining of the sanitary sewer mainline and laterals within the right-of-way, replacement of the existing water main and service lines within the right-of-way, the necessary storm sewer improvements and roadway repairs. The project limits are from College Street to N. Oviatt Street.
Body
Legislative History
14-24; authorized the advertising of bids
Purpose & Explanation
Bids were received on June 17, 2014 for the Division Street Sanitary Sewer and Waterline Improvement Project. Below is the Engineer's Estimate along with the respective bid:
Engineer's Estimate: $451,894.68
Nerone & Sons, Inc. $493,011.28
This was the City's second advertisement and bid for the project. The first advertisement received no bids.
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Nerone & Sons, Inc. for the Division Street Sanitary Sewer and Waterline Improvement Project. The Engineering Staff is requesting a 10% contingency for any unforeseen issues that may arise during construction. The total amount would be $542,312.41.
Total Contract = $542,312.41 ($493,011.28-base + $49,301.13-contingency)
The bid we received was above the Engineer's Estimate, but still below the allowable 10% over the Engineer's Estimate. Due to the bid coming in above the Engineer's Estimate, City staff is also requesting an appropriation of the additional monies to complete this project. The total overage amount is $68,891.90, of this 37% is coming from the sanitary 502 fund which totals $25,490.00 and 63% is coming from the water 501 fund which totals $43,401.90. There currently is unencumbered funds in the 502 fund, which we would like use towards this project, therefore no appropriation is needed for the 502 fund. The total appropriation needed for the 501 fund is $43,401.90. The additional funding required is due to the inclusion of a storm water connection system within the roadway to capture downspout and sump pump runoff that currently discharges into this historic street and asphalt resurfacing of the road.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Nerone & Sons, Inc. for the above amounts.
Misc. fees:
Ohio EPA Plan Review $1,328.29
Legal Ad $223.20
Notice of Commencement $28.00
Total Fees $1,579.49
Fiscal Impact
X Currently Budgeted ($175,000-502 fund and $300,000-501 fund)
X Supplemental Appropriation Required ($43,401.90-501 fund)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Nerone & Sons, Inc. and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Scott N. Schroyer, Interim City Manager
Thomas J. Sheridan, PE, PS, City Engineer
Bradley S. Kosco, PE, PS, Project Manager