Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NORTHERN FLOORING SPECIALISTS FOR THE PURCHASE AND INSTALLATION OF NEW CARPETING AT THE POLICE STATION FACILITY; AND DECLARING AN EMERGENCY.
Brief Description: This project involves the removal of original carpet from the Police Department, prepping the sub floor and installing new carpet. The police station carpet was installed with the new construction in 2002. The carpet in high use and traffic areas within the facility have reached its useful life and require replacement.
Body
Legislative History
Resolution 18-188, approved on 12/18/18, authorized staff to receive pricing on goods and services.
Purpose & Explanation
The Police Department facility carpeting was installed at the time of the building’s original construction in 2002. The areas in which the carpet will be replaced are high traffic areas such as hallways, dispatch, and patrol areas. The Public Properties staff has specified replacement products consist of commercial grade nylon and polyester carpet squares with walk off technology at all exterior door entries.
Bids for the replacement were received on March 15 for the carpet replacement. Below is the Public Properties Budgeted amount along with the respective bids.
Public Properties Budgeted Amount: $30,000.00
Northern Flooring Specialists $25,182.56
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Norther Flooring Specialists for the carpet replacement. The total amount would be $25,182.56 on Ohio State Term Pricing Schedule STS721-800483.
Total Contract = $25,182.56
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks
X Joint or Cooperative Purchase Program STS721-800483
Professional Services
Other
Fiscal Impact
X Currently Budgeted (101-7700-52530, $25,182.56)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes - Supplier has notified us of upcoming price increases.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Northern Flooring Specialists in Valley View Ohio for carpet replacement at the Hudson Police facility at a cost not to exceed $25,182.56 and declaring an emergency.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director- Services