Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PUBLICLY BID AND ENTER IN TO A CONTRACT FOR THE CITY HALL ELEVATOR MODERNIZATION PROJECT; AND DECLARING AN EMERGENCY.
Brief Description: The project will include the replacement of the operating components of the existing passenger elevator at Hudson City Hall. These components include the car controllers, car switches and panels, door interlocks, emergency systems, and the communication systems.
Body
Legislative History
RESOLUTION NO. 23-64 - A resolution authorizing the city manager to enter into a contract with TK Elevator Corporation.
Purpose & Explanation
In 2023 staff solicited a licensed elevator contractor from the Ohio State terms contract list to complete the City Hall elevator modernization and upgrade. Unfortunately, after discussions between the vendor, City Administration, and the City Solicitor, the City Manager could not accept the company’s terms, since they required us to pay a considerable amount of the cost in advance with an unknown schedule or bond. As such, an award of contract could not be executed.
City Administration has since located the buildings and technical engineering consulting company of Lerch Bates in Akron, Ohio, specializing in elevator modernization projects. Lerch Bates can provide project documents, assist with the bidding process and construction management as needed.
The scope of the contractor’s work will include all building code upgrades required to complete the modernization of the elevator system (Fire, Electrical, HVAC).
Below is a summary of costs and requested appropriations.
Budget Amount: re-appropriation (2023 carryover): $172,305.10
Consultant Fees: $9,650.00
Construction Estimate: $210,000.00
5% Contingency: $10,500.10
Total Project Cost: $230,150.10
Re-appropriate 2023 funds: $172,305.10
Additional Funds Required: $57,845.00
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
Other: Project to be publicly bid per Hudson City Charter
Fiscal Impact
Currently Budgeted (Account #, $)
X_ Supplemental Appropriation Required ($57,845.00) (Re-appropriate: $172,305.10.) Note: appropriations will be included in the next appropriations legislation.
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes: To expedite project contracts and address the elevator issues asap.
No
Recommendation
Suggested Action
The City Manager requests the City Council approve this legislation in order to make the necessary repairs to the elevator and declare an emergency.
Submitted by,
Thomas J. Sheridan, City Manager
Frank J. Comeriato, Jr., Asst. City Manager-Operations