Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE EQUIPMENT, MATERIALS, SUPPLIES AND SERVICES FOR THE CITY’S PUBLIC UTILITY AND VELOCITY BROADBAND SERVICES OPERATIONS ON AN AS-NEEDED BASIS DURING THE YEAR 2023.
Brief Description: This annual resolution requests permission allowing the Public Works Department to make purchases of equipment, materials, supplies and services in the operational area of the municipal utilities and Velocity Broadband service operation that will exceed $25,000 based on the 2023 approved budget.
Body
Legislative History
Resolution No. 21-156, similar authorizing legislation to purchase equipment, materials and supplies for the City’s public utility and Velocity broadband services operations on an as-needed basis during 2022, passed December 21, 2021.
Purpose & Explanation
Supplies, materials and services purchased for the City’s utility operations are purchased at the time of need utilizing competitive quotes. Such purchase arrangements are also needed for the City’s Velocity Broadband service operations. For City utilities and broadband services, there are a number of contracts/purchase orders for the purchase of equipment, materials, supplies and services that are reoccurring each year and oftentimes are either greatly affected by volatile markets, or from a sole source vendor; nonetheless, the amounts exceed $25,000 and therefore require Council approval. These purchases can be for general inventories or for specific budgeted in-house projects. This legislation allows Public Works to execute such purchases at time of need, thereby securing pricing, for the City’s public utility operations in an amount not to exceed the budgeted amount for these items. This approach also provides for just-in-time inventory management.
Attached is “Exhibit A” which lists the utility and broadband project equipment, materials, supplies and services that are expected to exceed $25,000 in 2023.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other; supplies, materials and services purchased for the City’s utility operations are purchased at the time of need, utilizing competitive quotes.
Fiscal Impact
X Currently Budgeted (refer to Exhibit A)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to enter into purchase agreements to purchase listed utilities projects and inventory and Velocity Broadband equipment, materials, supplies and services that may exceed $25,000 as detailed in “Exhibit A” per the approved 2022 budget.
Submitted by,
Thomas Sheridan, City Manager
Frank J. Comeriato, Asst. City Manager-Operations
Kevin Powell, Assistant Director of Public Works