Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH M.A.T. CLEANING SERVICES UNDER THE 2018 - 2019 HOUSEKEEPING/CLEANING SERVICES CONTRACT; AND DECLARING AN EMERGENCY.
Brief Description: In 2017, City Council passed Resolution 17-141 which authorized the City Manager to enter into a two-year contract for cleaning services. The contract was for $75,772.72 and the contract term was for the years 2018-2019. The resolution included a 15% contingency for a total not to exceed contract amount of $87,138.63 annually. This amount was exceeded in 2019.
Body
Legislative History
Resolution 17-141 approved on September 19, 2017 is attached.
Purpose & Explanation
Resolution 17-141 allowed expenses with M.A.T. Cleaning Services of up to $87,138.63 annually. Since its approval a significant amount of office space was added with our new City Hall building. The original contract did not include the cleaning of this addition square footage. As a result of the building opening for use in 2019, the cost of cleaning services for 2019 was $93,701.23. As a result, an adjustment to Resolution 17-141 is required to pay outstanding invoices in the amount of $6,562.60. is required.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for two consecutive weeks; bid tab attached
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Appropriation Required: 101-7700-52362 Custodial Services
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes, an emergency clause has been requested to expedite payment on open invoices.
No
Recommendation
Suggested Action
Staff recommends adjustment to Resolution 17-141 to allow payment of additional invoices in the amount of $6,562.60 due to additional services required from M.A.T. Cleaning service and declaring an emergency.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services