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File #: 24-52    Version: 1 Name:
Type: Ordinance Status: Passed
File created: 4/8/2024 In control: City Council
On agenda: 5/7/2024 Final action: 5/7/2024
Title: AN ORDINANCE ESTABLISHING SECTION 210.02 OF THE CODIFIED ORDINANCES OF HUDSON AND AUTHORIZING THE CITY MANAGER TO SOLICIT REQUESTS FOR PROPOSALS FOR PROFESSIONAL CONSULTING DESIGN SERVICES; AND DECLARING AN EMERGENCY. Brief Description This Ordinance would allow staff to obtain pricing from professional design firms by soliciting Request for Proposals (RFP's) in accordance with the Ohio Revised Code Section 153.69.
Sponsors: Jeffrey L. Anzevino
Indexes: Engineering
Attachments: 1. Ordinance No. 24-52

Title

AN ORDINANCE ESTABLISHING SECTION 210.02 OF THE CODIFIED ORDINANCES OF HUDSON AND AUTHORIZING THE CITY MANAGER TO SOLICIT REQUESTS FOR PROPOSALS FOR PROFESSIONAL CONSULTING DESIGN SERVICES; AND DECLARING AN EMERGENCY.

Brief Description    This Ordinance would allow staff to obtain pricing from professional design firms by soliciting Request for Proposals (RFP’s) in accordance with the Ohio Revised Code Section 153.69.

Body

Legislative History

None.

Purpose & Explanation

When seeking professional design services, the City currently sends Requests for Proposals (RFPs) out to specific, qualified professional engineering and architectural consultants. 

 

However, Chapter 153, “Public Improvements” of the Ohio Revised Code (ORC), indicates that Ohio public entities are required to publicly advertise and follow a qualifications-based selection (QBS) process when hiring an architect, engineer, or other design professional to perform professional (non-emergency) design services.  Specifically, ORC 153.69, indicates that public authorities are required to evaluate statements of qualifications for professional design services, then rank the firms, and then negotiate a contract based on the ranking.   

 

Legislation is needed to allow the City to forgo the process for locally funded projects, and in order to continue the professional design consultant selection via directly requesting RFP’s, in addition to the public advertisement and QBS process. 

 

An emergency clause is being requested to protect the safety and welfare of the public to meet on-going and upcoming professional design services proposals the City is working on and to process them as we have done in the past with a  Request for Proposal schedules included in the request.

 

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04, Contracts & Purchasing:

                       Competitively bid and advertised for two consecutive weeks.

                       Joint or Cooperative Purchase Program

                                            Professional Services

  X                       Other

Fiscal Impact

                         Currently Budgeted

                     ----    Supplemental Appropriation Required

  X                       Appropriation Not Required

Does this legislation require use of an emergency clause?

                     X                       Yes - An emergency clause is requested in order to meet current RFP solicitation schedules.
                     _                       No

 

Recommendation

Suggested Action

Staff recommends that City Council amend the City’s code to allow the City Manager to solicit a Request for Proposals from Professional Design Consultants and declaring an emergency.

Submitted by,

Thomas J. Sheridan, City Manager
Bradley S. Kosco, P.E., P.S., City Engineer