Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PANZICA COMPANY FOR THE DOWNTOWN PHASE II PROJECT OWNER’S REPRESENTATIVE SERVICES; AND DECLARING AND EMERGENCY.
Brief Description: The City advertised for an Owner’s Representative for the Downtown Phase II project in July 2019. After receiving five (5) Request for Qualifications, City staff reviewed all five (5) firms qualification statements. The top three (3) firms were interviewed by City staff and Panzica was chosen as the best consultant.
Body
Legislative History
19-0058 - Discussion on Construction Owner’s Representative; 6/11/2019
Purpose & Explanation
The City advertised for the Owner’s Representative for the Downtown Phase II project in July 2019. The City received qualification statements from five (5) firms interested in the Owner’s Representative Consultant for this project. The City staff reviewed the five (5) qualification statements that responded to the advertisement and subsequently rated the firms based on their qualifications as noted on the Selection Process in the Request for Qualifications (see page 11 on the attached RFQ)
Consultants Average Rating by Staff (0-100, 100=best)
Panzica 79
HR Gray 77
QCI 66
NVS 55
Acquest 42
The top three (3) firms were interviewed on August 16, 2019, and they submitted their hourly rates for their staff.
The firms that were interviewed were rated based on their construction experience, recent projects, experience of their project manager, real-estate experience, and development experience. Based on these qualifications, Panzica Construction was chosen as the best consultant.
Consultant Interviews Rating (1 to 3, best =1)
Panzica Construction 1
HR Gray 2
QCI 3
Hourly Rates Panzica HR Gray QCI
Project Manager $170/hr $180/hr $115/hr
Other Personnel
Estimator $160/hr $90/hr
Principal $225/hr* $165/hr
Contractors $180/hr
Real Estate $300/hr $115/hr
Project Inspector** $68/hr
*Real Estate and Development
**As needed
The City staff is recommending Council approve a budget for the Owner’s Representative for $50,000 based on the hourly rates as noted above and the estimated time this position will be on this project as described in the RFQ. The budget may be increased if the firm exceeds the recommended amount in the future. The City staff will return to Council if additional funds are needed.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
X Professional Services
Other
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required (441 - $50,000)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes - To assist staff with the financial agreement for the project in early Sept. 2019.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to enter into a contract with Panzica Construction for the Downtown Phase II Owner’s Representative, and we are requesting Council approve an emergency clause to this Resolution for immediate implementation to assist staff with the financial agreement for the project in early September 2019.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, Assistant City Manager - Professional Services