Title
A RESOLUTION RENEWING THE DESIGNATION OF REPUBLIC SERVICES AS THE CITY’S PREFERRED TRASH AND RECYCLING VENDOR AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE CONTRACT WITH REPUBLIC SERVICES; AND DECLARING AN EMERGENCY.
Brief Description: This contract involves preferred pricing for trash and recycling services. City Council approved a preferred hauler contract in 2021 with an expiration date of March 31, 2025. This is a three-year extension of the services from the previous contract with an increase in the first year of 10.8% and the second and third years realizing 5% increases.
Body
Legislative History
Res. No. 16-9 - A Resolution designating Republic Services as the City’s Preferred Trash and Recycling Hauler; passed January 19, 2016.
Res. No. 19-18 - A Resolution renewing the City’s designation of Republic Services as the City’s Preferred Trash and Recycling Hauler; passed February 19, 2019.
Res. No. 21-150 - A Resolution designating Republic Services as the City’s Preferred Trash and Recycling Vendor; passed December 21, 2021.
Purpose & Explanation
Bids were received on February 4, 2025, for the City’s preferred trash and recycling service contractor. Below are the proposed rates with an initial 10.8% increase and a reoccurring increase of 5% for the second and third years.
Current
Republic Services - Monthly rate of $22.33 / Quarterly rate of $66.99
Renewal Pricing
Republic Services - Monthly rate of $24.76 / Quarterly rate of $74.28
The City Administration requests City Council approval to authorize the City Manager to award and enter into a contract with Republic Services for the City Preferred Trash and Recycling Services.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
NA Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
X Other, 3-year contract renewal
Fiscal Impact
Currently Budgeted (Account #, $)
Supplemental Appropriation Required (Account #, $)
X Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes Current contract terminates March 31, 2025.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Republic Services for City Preferred Trash and Recycling Contractor.
Submitted by,
Thomas J. Sheridan, City Manager
Kevin Powell, Public Works Director
Eric Hutchinson, Asst. Public Works Director