Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LOCKHART CONCRETE COMPANY FOR THE HUDSON DRIVE WATERLINE EXTENSION PROJECT; AND DECLARING AN EMERGENCY.
Executive Summary: This project will involve the installation of a new 12” watermain to provide drinking water and fire suppression to properties along Hudson Drive near the Hudson Gate Drive intersection.
Body
Legislative History
18-42 - Resolution to Advertise, Bid & Award the Hudson Dr. Waterline Extension Project
18-105 - Amended Res No. 18-42 to allow for receipt of bids for both Akron Waterline Extension and Hudson Waterline Extension
Purpose & Explanation
Bids were received on August 16, 2018 for the Hudson Drive Waterline Extension Project. Staff bid out the project with two options. Option 1 - Extending the Hudson water system from the Metro RTA railroad tracks, along the Metroparks Hike & Bike Trail and then along Hudson Drive. Option 2 - Extending the Akron water system along Hudson Drive. See attached Exhibit A for further reference.
Staff is recommending Council go with Option 1, extension of the Hudson waterline from the Metro RTA railroad tracks, along the Metroparks Hike & Bike Trial and Hudson Drive. Below is the Engineer’s Estimate along with the respective bids.
Engineer’s Estimate: Option 1 (Hudson) = $633,380.00
Lockhart Concrete Company $469,502.50
Precise Boring of Ohio $539,862.00
M. Campbell Contracting, LLC $584,714.00
The Engineering Staff is requesting a 10% construction contingency for any unforeseen issues that may arise during construction. The total amount would be construction contract would be $516,452.75.
Total Construction Contract = $516,452.75 ($469,502.50-base + $46,950.25-contingency)
Staff is also requesting funds to cover the costs associated with the following items:
Metro RTA Pipeline Occupancy Agreement - $10,500
Metro RTA Railroad Inspection - $5,000 (estimated)
Ohio Edison Easement Purchase - $24,500
The total estimated project cost is $556,452.75 ($10,500 + $5,000 + $24,500 + $516,452.75)
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract.
Fiscal Impact
X Currently Budgeted ($484,000 via Appropriation 5/1/18)
X Supplemental Appropriation Required ($72,452.75 501 fund - requires 3rd qtr appropriation)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, Assistant City Manager - Professional Services
Bradley S. Kosco, PE, PS, City Engineer