Title
A RESOLUTION AMENDING RESOLUTION NO. 17-208 TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EXCELLANCE, INC. FOR THE PURCHASE OF A REMOUNT AMBULANCE VEHICLE FOR USE BY THE EMERGENCY MEDICAL SERVICE; AND DECLARING AN EMERGENCY.
Brief Description: This resolution authorizes the outright purchase of an ambulance instead of a lease-purchase as originally planned.
Body
Legislative History
Res. No. 17-208; authorizing a lease-purchase agreement with Excellence, Inc. for a remount ambulance vehicle for use by the Emergency Medical Service, passed December 27, 2017.
Purpose & Explanation
For several years, Hudson EMS has been acquiring new or remounted ambulances through a lease-purchase. This was primarily for budgeting and cash flow purposes. Since the time we passed the resolution to acquire the most recent remount ambulance, voters approved combining the income tax revenue for the Fire and EMS Funds. This has improved the EMS funding position and allows us to purchase the ambulance instead of leasing it.
Purchasing the ambulance instead of leasing it will save the City approximately $4,300 plus additional administrative staff time. This purchase will be paid out of the EMS Fund and will not impact the Fire Replacement Reserve Fund.
The total contract cost for the remounted ambulance and power cot system is $171,685.72. The vehicle was ordered in December 2017 and is due for delivery February 11, 2019.
As a reminder, the current cost of a new ambulance with identical features as our current one with the addition of a new power cot & load system is estimated to be $265,000.
Timing Considerations
We request emergency language to allow for the timely payment of the invoice upon delivery on February 11, 2019.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other - previously approved purchase - Resolution 17-208
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required (we will include with Q1 appropriations)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - delivery is scheduled for February 11, 2019. Payment due upon delivery.
No
Recommendation
Suggested Action
Staff recommends that Council authorize the amendment to Resolution 17-208 to allow for the outright purchase (instead of lease-purchase) of a remount ambulance for the Emergency Medical Service.
Submitted by,
Jane Howington, City Manager
Jeff Knoblauch, Asst City Manager/Finance
Jerry Varnes, Fire/EMS Chief