Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A CONTRACT FOR THE NORTH OVIATT STREET WATERLINE REPLACEMENT PROJECT.
Brief Description: This project will involve the replacement of the existing water main and water service connections within the right-of-way on N. Oviatt Street from E. Streetsboro Street, north to Aurora Street.
Body
Legislative History
There is no previous legislation.
Purpose & Explanation
The project will replace the existing, 100-year-old, 6” diameter water main on N. Oviatt Street with a new 8” diameter waterline from E. Streetsboro Street, approximately 1,600 feet north to the Aurora Street. The project also includes the replacement of water services within the right-of-way between the main line and the sidewalk. This section of waterline has had 14 breaks over the last twenty years, continues to be a maintenance issue for the City Public Works Department, and was the highest ranked segment of water main to be replaced in the 2015 Water Main Rankings study. West Case Drive is the next highest rated waterline to be replaced, with 12 breaks since 1997. Besides reducing maintenance and interruptions to the residents, the new water line will improve fire flows in this area near the Hudson Schools and Western Reserve Campus.
The Engineering Department will be scheduling a public meeting this March to review the plans and discuss the project with the public prior to finalizing the design and bidding the project. The construction of the project is currently scheduled for the summer of 2021 and is anticipated to be completed in the fall of 2021, while schools are out of session. The roadway trench will be patched in 2021. The asphalt resurfacing of N. Oviatt Street will take place in 2022 after construction at the nearby school is complete.
Potential Lead Services based on the age of this line:
The Ohio EPA has notified cities throughout the state that when public water service (PWS) providers are planning a water main replacement project within an area that may have lead service lines, they must comply with Ohio Administrative Code 3745-81-84: Lead Service Line (LSL) Requirements. The rule requires that the PWS must first provide the private side owner a prior notice of the work to be performed and offer to replace the private side of the service line. The EPA does not dictate who must pay for the replacement. If the owner declines to have their water service replaced, the PWS must collect a water sample and provide testing following the main replacement. The PWS must also offer a drinking water filter certified to remove lead. The replacement program is voluntary for owners.
Staff is applying to the Ohio EPA for a principal forgiveness loan which would pay for the private side replacements, from the sidewalk to the house, for those owners with lead service lines. The principal forgiveness loan is like grant funding, in that the full loan amount does not need to be paid back to the EPA. Staff will return to Council for permission to apply for and enter into agreement with the Ohio EPA for the principal forgiveness loan. If the principal forgiveness loan is award to the City, staff will return to Council with an update on the lead service line replacements and request permission to bid and enter into a separate contract for the private side replacement work.
The estimated project cost of water main replacement and water service connections within the right-of-way is $670,000 which includes a 10% contingency.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise and receive bids and award for the N. Oviatt Street Waterline Replacement Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, Asst. City Manager- Professional Services
Frank Comeriato, Asst. City Manager - Operations
Bradley S. Kosco, P.E., P.S., Asst. City Engineer
Kevin Powell, Asst. Public Works Director