Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR THE STATE ROUTE 303 WATER VALVE PROJECT WITH THE LOWEST AND BEST BIDDER; AND DECLARING AN EMERGENCY.
Executive Summary: The SR 303 Water Transmission Line Isolation Valve Project will involve the installation of three new valves along the 16” water main on W. Streetsboro Street between the Water Treatment Plant and Boston Mills Road. The three new valves are anticipated to be located along the north side of the road near these addresses: #569 (near Water Treatment Plant), #281 (near W. Streetsboro Street/W. Case Drive intersection) and #201 (near Hudson United Presbyterian Church at Boston Mills Road).
Body
Legislative History
None.
Purpose & Explanation
The W. Streetsboro Street, 16” water transmission main, from the Water Treatment Plant to Boston Mills Road, serves as the primary route to supply water and fire flows to the City’s water system. The 16” “trunk” line is approx. 50 years old and nearing the end of its useful life and repairs to the transmission main can be costly, time consuming and affect a large number of users.
Several of the existing valves on the main are not fully operational. The Engineering and Public Works Departments have identified that the installation of three additional, 16” valves, will aid in reducing the amount of time to make repairs should a break occur. During a waterline break, the additional valves will help to isolate the damaged segment of pipe, thereby allowing for uninterrupted flows to critical users, maintained fire flows and less interruptions to the overall water system.
The new valves will also aid in construction of the future 16” transmission main rehabilitation project. By increasing the number of valves along the transmission main, smaller segments between valves can be isolated and replaced, reducing the impacts to users connected to the main during construction.
The City Engineering Department is currently working on finalizing the plans and specifications for the improvements. The valve installation work is scheduled to be completed by the Summer of 2018.
The estimated project cost of construction plus 10% contingency is approximately $210,000.
Timing Considerations
Following the approval of this Resolution by City Council, the Engineering Department will advertise in the local newspaper and receive bids for this project. Staff will only return to Council if the bids received are in excess of 10% of the Engineer’s Estimate; otherwise the City Manager is authorized to enter into a contract with the lowest and best bidder.
Fiscal Impact
X Currently Budgeted (501, $210,000)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that Council approve this authorization for the City Manager to advertise, receive bids and award for the SR 303 Water Transmission Line Isolation Valve Project. We are requesting an emergency clause be added to this project in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, P.E., P.S., Assistant City Manager
Bradley S. Kosco, P.E., P.S., City Engineer