City of Hudson, Ohio - File #: 19-138

• File #: 19-138
• Version: 2
• Type: Resolution
• Status: Passed
• File created: 9/19/2019
• In control: City Council
• On agenda: 10/15/2019
• Final action: 10/15/2019
• Title: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH INDEPENDENCE BUSINESS SUPPLY FOR THE PURCHASE OF TABLES AND CHAIRS FOR THE COMMUNITY ROOMS AT THE CITY HALL BUILDING, LOCATED AT 1140 TEREX ROAD. (As Amended 10-15-19) Brief Description: This purchase includes the tables and chairs for the lower level Community Rooms at the new City Hall. Tables and chairs for the 1st-floor Boards and Commissions Room will be addressed at a later date.
• Sponsors: David A. Basil
• Indexes: Administration, Public Works - Public Properties

Date	Ver.	Action By	Action	Result
10/15/2019	2	City Council	reconsidered	Pass
10/15/2019	2	City Council	amended	Pass
10/15/2019	2	City Council	adopted as amended	Pass
10/1/2019	1	City Council	first reading
10/1/2019	1	City Council	to suspend the rule requiring three readings	Pass
10/1/2019	1	City Council	to adopt with rule suspension	Fail
9/24/2019	1	City Council Workshop	item forwarded

Title

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH INDEPENDENCE BUSINESS SUPPLY FOR THE PURCHASE OF TABLES AND CHAIRS FOR THE COMMUNITY ROOMS AT THE CITY HALL BUILDING, LOCATED AT 1140 TEREX ROAD. (As Amended 10-15-19)

Brief Description:  This purchase includes the tables and chairs for the lower level Community Rooms at the new City Hall.  Tables and chairs for the 1^st-floor Boards and Commissions Room will be addressed at a later date. 

Body

Legislative History

None.

Purpose & Explanation

In order to provide seating and tables for the public meetings in each of these areas of the new City Hall, new tables and chairs will need to be purchased to accommodate the different meetings in these areas of the building.

The Lower Level Community Rooms cost breakdown are as follows:

200 stackable chairs @ $68.04/chair  =   $13,608.00

5 chair carts @ $189.78/cart  =  $ 948.90

25 - 8 ft. long tables (30” width) @ $90.55/table  =  $ 2,263.75

10 - 5 ft. long tables (30” width) @ $50.26/table  =  $ 502.60

3  - table carts @ $334.00/cart  =  $ 1,002.00

Total Cost of Lower Level Community Rooms Tables and Chairs                       $ 18,325.25

The 1^st Floor Board and Commission Room cost breakdown are as follows:

80 guest chairs @ $168.70/chair  =  $13,496

12 executive chairs @ $ 292.88/chair  =  $3,514.56

10 - 8 ft. long tables (30” width) @ $90.55/table  =  $905.50

2 table carts @ $ 334.00/cart  =   $668.00

Total Cost of Boards and Commission Room Tables and Chairs                                          $ 18,584.06

Grand Total Cost    =  $36,909.31

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04, Contracts & Purchasing:

                       Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])

                       Joint or Cooperative Purchase Program

                       Professional Services

  X                       Other State of Ohio Contract Index No. STS714.   State Purchase Order ID # 56101700.

Fiscal Impact

                       Currently Budgeted (Account #, $)

  X                       Supplemental Appropriation Required (Account, City Hall)

                       Appropriation Not Required

Does this legislation require use of an emergency clause?

                       Yes [if so, explain why]

                     x                       No

Recommendation

Suggested Action

Staff recommends City Council approve the City Manager to enter into a contract with Independence Business Supply for the purchase of tables and chairs for the City Hall Building as described above. 

Submitted by,

Jane Howington, City Manager

Thomas J. Sheridan, Asst. City Manager - Professional Services

Frank Comeriato, Asst. City Manager - Operations

Eric Hutchinson - Public Works