Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND ENTER INTO A CONTRACT FOR THE BARLOW COMMUNITY CENTER DAM IMPROVEMENTS PROJECT.
Brief Description: The project includes improvements to both the west (Lower) and east (Upper) lake dams to meet the ODNR dam requirements and creation of additional storm water storage volume at the upper lake.
Body
Legislative History
19-79 - Cost Share Agreement with NEORSD; 5/21/2019
21-11 - Submit Application to NEORSD for funds for dredging of lower lake; 2/16/2021
Purpose & Explanation
In April 2017, the Ohio Department of Natural Resources (ODNR), inspected both the Upper and Lower Lake Dams at the Barlow Community Center and identified that both dams require improvements to the primary spillways and emergency overflows to meet current standards.
In March 2019, City of Hudson, with the Northeast Ohio Regional Sewer District (NEORSD) finalized the “Cuyahoga River South, Stormwater Master Plan - City of Hudson Community Report”. The study recommended improvements to the Barlow Community Center’s Upper Lake, including increased storm detention volume and operational controls.
In May 2019, NEORSD confirmed that it would provide a grant to the to reimburse the City for the cost of the design and construction of the required ONDR dam improvements and recommended storm water management improvements at the Barlow Community Center Dams. The total NEORSD funding amount is $1,719,580. The design cost for the project is $320,620.41 leaving $1,398,959.59 of the grant for construction. To supplement the construction budget, City staff is requesting to utilize $50,000 of the City’s NEORSD Community Cost Share (CCS) funds. The total NEORSD funding available for construction will then be $1,448,959.59 ($1,398,959.59 grant + $50,000 CCS funds = $1,448,959.59). The City is responsible for all costs above this NEORSD grant amount.
Design of the project began in the spring, 2020 and is approximately 50% complete. During the initial phase of design, City staff held a public input meeting and collected comments from residents. Based upon public input, grading in the upper pond has been limited to only the southerly portion of the pond as to avoid tree removals along the northerly bank behind homes in this area. In addition, the upper pond’s new emergency overflow has been moved towards the south side of the dam to further limit tree removal. Lastly, the project now includes dredging of the lower lake to improve the pond’s water quality and aesthetics. Reference attached exhibit.
The design consultant has identified that the updated cost of the project is estimated at $1,448,725.59 which includes a $84,500 construction contingency ($1,364,225.59 - base contract + $84,500 - 6.2% contingency).
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (504 Fund - $1,400,000 - to be reimbursed by NEORSD)
X Supplemental Appropriation Required (1st quarter - 504 Fund - $50,000)
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids, and enter into a contract for the Barlow Community Center Dam Improvements Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, P.E., P.S., Assistant City Manager - Professional Services
Bradley S. Kosco, P.E., P.S., City Engineer
Nate Wonsick, P.E., Assistant City Engineer