Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE CONTRACT WITH THE THRASHER GROUP, INC. FOR THE OWEN BROWN STREET SIDEWALK IMPROVEMENT PROJECT.
Brief Description: The purpose of this proposal was to solicit proposals from professional design, engineering and surveying consultants (Consultant) for the analysis, engineering and design of a 5-ft. pedestrian sidewalk, traffic signage, pavement striping, retaining wall design and a raised walkway under the Norfolk and Southern RR underpass on Owen Brown between Lennox and Morse Road along Owen Brown Street.
Body
Legislative History
None.
Purpose & Explanation
In January 2021, the City sent out Request for Proposals (RFP) to five (5) qualified civil engineering consultants. The proposals were due on February 5, 2021. The City received four (4) formal proposals for the Project as listed below:
The Thrasher Group, Inc. $ 65,698
AECOM $ 92,240
EDG $ 92,655
Transystems $ 99,702
Following the staff’s review of the proposals and an interview with the consultant as to their ability to do the required work, railroad experience and understanding of the RFP, the City staff is recommending the Thrasher Group to perform the Owen Brown Street Sidewalk Improvement Project. The firm’s understanding of the project, dedicating to start the review with the railroad as soon as possible, and their cost saving ideas in their interview was the driving choice they are recommended for this project.
These consulting services include the preparation of preliminary engineering plans, surveying, public meetings and Council meetings, exhibits, railroad coordination, project specifications, cost estimates and other miscellaneous services described within this RFP with the intention to bid this project for construction in the Fall 2021. The consultants had to provide the Request for Information (RFI) during the bid process, property acquisition and descriptions, if needed; consulting during the construction, including shop drawing review as separate fees and these fees are included in their base fee. The City will pay for any permit fees to the railroad as a separate purchase order, if needed.
As with other consulting proposals, staff is requesting a 10% contingency to handle any unforeseen issues that may arise during the design and investigation work on this project, so we do not have to return to Council and delay the project.
The Total requested fee, including the 10% contingency = $ 72,268.00
For any considerations above this requested amount the City staff would return to the City Council for approval.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for three consecutive weeks.
Joint or Cooperative Purchase Program
X Professional Services
Other
Fiscal Impact
X Currently Budgeted ($ 75,000 - 430 Account)
X Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends City Council approve this Resolution authorizing the City Manager to enter into a professional services contract with The Thrasher Group, Inc. for the Owen Brown Street Sidewalk Improvement Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, Assistant City Manager - Professional Services