Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A TWO-YEAR CONTRACT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES WITH QUALITY CONTROL INSPECTION, INC.
Brief Description: The City of Hudson Engineering Department currently performs public inspections with our staff and the City also contracts with a private construction management and inspection services on various capital improvement projects and for private developments as they arise within the City, on an as needed basis.
Body
Legislative History
Resolution Nos. 2-40; 6-21; 8-106; 9-125; 10-141; 11-135; 12-165; 13-149; 14-143; 15-184; 18-21, 19-187, and 21-133.
Purpose & Explanation
City staff performs most construction inspection in-house including inspection of capital improvements, right-of-way permits and other governmental agency projects. During the busiest construction time of the year, City staff may require as-needed, short-term inspection support from an outside construction inspection consultant. This private inspection support could be for the City’s capital projects or private developments.
The Hudson engineering department requested proposals (RFP) from six (6) consultants for as-needed, inspection services and received proposals from the following Construction Inspection firms along with their hourly rate for construction inspection services for the City of Hudson:
Summary of rates received: QCI, Inc. Anser Advisory
Lead Project Representative (hr) $67.00 $175.00
Resident Project Rep (hr) $65.00 $115.00
Resident Project Rep-Private (hr) $71.30 $115.00
RFP’s were also sent out to ACM Construction Mgmt, Arcadis, CTL Engineering, EDG, GPD Group, GPI, and Resource International, none of these companies returned proposals.
Existing Rates (QCI): 2022/2024
Lead Project Representative (hr) $62.83
Resident Project Representative (hr) $54.11
Resident Project Representative-Private (hr) $67.90
Note that the total costs for inspection services will be determined at a later date, based upon the duration of the inspection per project. Costs for inspection for private development are paid for by the developer.
Timing Considerations
With the approval of this Resolution, the City of Hudson would enter into and fully execute a contract with Quality Control Inspection, Inc. The new contract agreement will be for 2 years, beginning on March 2, 2024, and expiring on March 1, 2026.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
X Professional Services
Other
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that with the level of service that QCI, Inc. has provided to the City of Hudson over the past several years, along with the large number of inspection personnel that QCI, Inc. can provide to the City, that City Council authorize the City Manager to enter into a contract with QCI, Inc. for project representation beginning March 2, 2024 and ending on March 1, 2026 as detailed above.
Submitted by,
Thomas J. Sheridan, City Manager
Bradley S. Kosco, PE, PS, City Engineer