Title
A RESOLUTION AMENDING RESOLUTION NO. 21-152 TO AUTHORIZE THE CITY MANAGER TO RE-ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO CONTRACTS FOR THE STATE ROUTE 91 SOUTH SAFETY IMPROVEMENT PROJECT (PID 106445); AND DECLARING AN EMERGENCY.
Brief Description: The SR91 South Safety Improvement Project design limits are on SR 91 (S. Main Street) from Barlow Road to the Stoney Hill Drive intersection. The project will include adding a center two-way turn lane, resurfacing, and adding 5-foot-wide bike lanes and sidewalks on both east and west sides of SR 91.
Body
Legislative History
16-0123 - Discussion regarding S. Main Street Safety Study
17-105 - Affirming submission of an Application for CMAQ Funds
18-0101 - S. Main Street Preliminary Design discussion
18-97 - Enter into Contract with GPD for Preliminary Engineering Services
18-186 - Enter into LPA Agreement
20-22 - Enter into Contract with GPD for Final Engineering Services
21-30 - Enter into contract with OR Colan for right-of-way acquisition services
21-122 - Enter into Temporary Easement
21-136 - Intent to Appropriate
21-152 - Permission to Bid and Award
Purpose & Explanation
The project limits are on SR 91 (S. Main Street) from Barlow Road to the Stoney Hill Drive intersection. The project is being partially funded via an ODOT Safety Program Grant and AMATS Congestion Mitigation/Air Quality (CMAQ) grant. The project goal is to implement four countermeasures outlined in the State Route 91 Safety Study submitted and approved by ODOT in 2016 which are:
1. Widen SR 91 to accommodate a center two-way left turn lane throughout the project area.
2. Resurface the SR 91 corridor throughout the length of the project limits.
3. Construct 5’ bike lanes on the east and west side of SR 91.
4. Construct sidewalks on the east and west side of SR 91.
Bids were received on April 26, 2022. Bid received were in excess of the Engineer’s Estimate by 40%. Below is the Engineer’s Estimate along with the respective bids.
Engineer’s Estimate: $2,739,513.72
Eclipse Co., LLC $3,924,603.22 (43% over estimate)
Mr. Excavator $4,436,195.68
Staff reviewed the increased costs with the design consultant and bidders and identified that the escalated costs are due to general increase in labor and material costs affecting the construction industry.
The City had received outside agency funding for the project. The summary of funding is as follows:
AMATS - CMAQ funding (administered by ODOT)
• Traditionally 80% funding with 20% local match
• Original Funding Amount: $2.5 million
• Updated Funding Amount (see below): $2,875,000 of which $290,587 being allocated towards the construction management contract for the project.
After the April 26, 2022 bid opening, staff contacted AMATS to see if additional CMAQ funding could be allocated to the project due to the identified increase in project costs and AMATS has confirmed that 15% increase in funds will be made available to the City. This 15% increase is $375,000 bringing the revised CMAQ funding to $2,875,000.
ODOT Safety Funds
• Traditionally 90% funding with 10% local match
• Funding Amount: $1.5 million
• Amount Remaining: Approximately $938,537.70 will remain for Construction as some Safety funds are currently being spent on the project design and right of way acquisition.
The revised estimated costs of construction of the project is $4,180,633 of which $938,537.70 will be paid via remaining ODOT Safety Funds, $2,510,250.67 will be paid with CMAQ funding, and $731,844.63 with City funding. An additional 5% contingency is requested in the amount of $209,031.65 for a total construction cost of $4,389,664.65 ($4,180,633 (construction contract) + $209,031.65 (5% contingency) = $4,389,664.65). The 5% contingency will also be split, using the remaining CMAQ Funding of $74,162.13 leaving the balance of the contingency to be paid by the City in the amount of $134,869.52.
The total estimated construction budget is $4,389,664.65. Of this construction amount, the City’s estimated cost is $866,714.15 ($731,844.63 (construction contract) + $134,869.52 (contingency))
The construction of the project is anticipated to start in the summer, 2022 and finish in the summer, 2023. An emergency clause is being requested in order to rebid the project as soon as possible and commence with construction this summer.
Fiscal Impact
X Currently Budgeted ($699,057.80-430 Fund less Const. Management Cost of $72,646.80 leaving balance at $626,411.00)
X Supplemental Appropriation Required (430 fund - $240,304.00)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends rebidding the project.
Submitted by,
Thomas J. Sheridan, Interim City Manager
Bradley S. Kosco, PE, PS, City Engineer