Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH VIZMEG LANDSCAPE, INC. FOR CITY LANDSCAPING MAINTENANCE SERVICES ON CITY GREENS AND PUBLIC PROPERTIES.
Brief Description: The Public Works Department budgets annually for mowing and general landscape maintenance services on City greens and public properties. The Public Works Department seeks City Council approval to enter into a contract with Vizmeg Landscape, Inc. for these services.
Body
Legislative History
Resolution 18-188 approved on December 18, 2018 authorized staff to seek competitive pricing on goods and services including landscaping services on greens and public properties.
Purpose & Explanation
Bids were received on August 20, 2019 for the landscaping services on the greens and public properties. The Public Works Department received only one bid submittal. Below is the total amount of the previous contract along with the respective bids.
Previous Contract: $36,346.00 annually
New Contract Bid
Vizmeg Landscape, Inc., $36,663.00 annually
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Vizmeg Landscape, Inc. for landscape maintenance services on the greens and public properties. This is a two-year contract with the option for a two-year renewal. The new bid represents a 0.86% increase in total contract price. Public Works staff is requesting a 10% contingency for any unforeseen issues that may arise during the life of the contract. The total amount would be $40,329.30 annually.
Total Annual Contract = $40,329.30 = $36,663.00-base + $3,666.30-contingency
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks; bid tab attached: Yes
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted 101-7700-52363 $5,135.00, 101-7700-52390 $35,194.30
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Vizmeg Landscape, Inc., 778 McCauley Rd. Suite 100, Stow, Ohio, for landscape maintenance services on greens and public properties at a contract price not to exceed $40,329.30 annually and authorizing the City Manager to exercise an option to renew said contract for an additional two-year period dependent upon pricing and quality of service.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager- Operations
Eric Hutchinson, Assistant Public Works Director- Services