Title
A RESOLUTION AMENDING RESOLUTION 21-155 AUTHORIZING THE CITY MANAGER, DURING THE YEAR 2022, TO ADVERTISE FOR BIDS OR TO UTILIZE THE VARIOUS CHARTER AUTHORIZED GOVERNMENTAL COMPETITIVE PURCHASING AND ENTER INTO CONTRACTS FOR CONSTRUCTION MATERIALS, SUPPLIES, EQUIPMENT, AND VEHICLES IN ORDER TO PURCHASE ROAD SALT; AND DECLARING AN EMERGENCY.
Brief Description: Resolution 21-155 included the authorization of the City Manager to purchase road salt and salt piling services up to $320,000. The Public Works Department is nearing this total dollar amount and staff wishes to purchase additional salt and piling services to refill the salt domes.
Body
Legislative History
Resolution 21-155.
Purpose & Explanation
The City of Hudson purchases road salt through the CUE purchasing program. Historically, Hudson’s commitment has been set at 9,000 tons of road salt and this is the amount that we have used for the last five years. This year’s cost $59.17 per ton dumped. To date, we have ordered 4,000 tons and are ready to purchase additional salt for the remainder of the winter and the start of next winter. To fulfill our purchase commitment, an additional 5,000 tons should be purchased ($300,000). To pile this amount of salt using conveyors will cost an additional $21,000 ($4.25/ton). The grand total needed will be $321,000 for road salt and piling services.
Historical Salt Costs
2017- 9,000 tons X $79.82 per ton= $718,380
2018- 9,000 tons X $71.89 per ton= $647,010
2019- 9,000 tons X $71.89 per ton= $647,010
2020- 9,000 tons X $59.17 per ton= $532,530
2021- 4,000 tons X $59.17 per ton= $236,680 winter to date
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: No
X Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
Currently Budgeted (Account #, $)
X Supplemental Appropriation Required (Account # 201-6240-52463, $321,000)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes- to receive salt shipments for upcoming snow events
No
Recommendation
Suggested Action
Staff recommends City Council authorize the City Manager to amend Resolution 21-155 to purchase additional salt and piling services through CUE to complete our purchasing commitment and have adequate salt supplies in our inventory for the remainder of the winter and the beginning of next winter. Emergency legislation is requested to expedite the process for upcoming snow events.
Submitted by,
Thomas Sheridan, Interim City Manager
Frank J. Comeriato, Jr., Assistant City Manager-Operations
Eric Hutchinson, Assistant Public Works Director-Services