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File #: 22-38    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/16/2022 In control: City Council
On agenda: 3/22/2022 Final action: 3/22/2022
Title: A RESOLUTION AMENDING RESOLUTION 21-155 THAT AUTHORIZED THE CITY MANAGER, DURING THE YEAR 2022, TO ADVERTISE FOR BIDS OR TO UTILIZE THE VARIOUS CHARTER AUTHORIZED GOVERNMENTAL COMPETITIVE PURCHASING AND ENTER INTO CONTRACTS FOR CONSTRUCTION MATERIALS, SUPPLIES, EQUIPMENT, AND VEHICLES IN ORDER TO PURCHASE A DIGGER DERRICK TRUCK; AND DECLARING AN EMERGENCY. Brief Description: Resolution 21-155 included the authorization of the City Manager in the year 2022 to replace a bucket truck used during operations by Hudson Public Power. Upon further evaluation it has been determined that the replacement of the bucket truck should be deferred at this time, and a digger derrick truck be replaced instead due to its current conditions.
Sponsors: Chris Foster
Indexes: Public Works - Administration
Attachments: 1. 2022 Permission to Bid Award Final, 2. Resolution No. 22-38
Related files: 21-155

Title

A RESOLUTION AMENDING RESOLUTION 21-155 THAT AUTHORIZED THE CITY MANAGER, DURING THE YEAR 2022, TO ADVERTISE FOR BIDS OR TO UTILIZE THE VARIOUS CHARTER AUTHORIZED GOVERNMENTAL COMPETITIVE PURCHASING AND ENTER INTO CONTRACTS FOR CONSTRUCTION MATERIALS, SUPPLIES, EQUIPMENT, AND VEHICLES IN ORDER TO PURCHASE A DIGGER DERRICK TRUCK; AND DECLARING AN EMERGENCY.

Brief Description:  Resolution 21-155 included the authorization of the City Manager in the year 2022 to replace a bucket truck used during operations by Hudson Public Power. Upon further evaluation it has been determined that the replacement of the bucket truck should be deferred at this time, and a digger derrick truck be replaced instead due to its current conditions.

Body

Legislative History

Resolution No. 21-155

Purpose & Explanation

Budget requests for 2022 were submitted for consideration in July of 2021. At that time, staff felt that replacement of a bucket truck was the most critical need in Hudson Public Power. Since that time, due to several issues that have been identified, the digger derrick truck is now the priority replacement vehicle in the HPP fleet. The current digger derrick has aged to the point where its reliability has decreased. Hudson Public Power uses this vehicle to lift poles and transformers. The truck’s hydraulic system has aged and is showing decreased capabilities resulting in less than safe conditions when lifting heavy objects.

2022 Budgeted Replacement of Bucket Truck- $300,000

Total Cost of Digger Derrick Truck- $363,000

HPP will use existing funds to cover the $63,000 difference between the two vehicles.

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04, Contracts & Purchasing:

                       Competitively bid and advertised for two consecutive weeks; bid tab attached: No

                       Joint or Cooperative Purchase Program

                       Professional Services

                     X  Other- Staff contacted dealerships throughout Ohio and surrounding states without finding a similar vehicle- sole source provider.

Fiscal Impact

                     X                       Currently Budgeted (601-7830: $300,000 and 503-5140: $63,000)

                       Supplemental Appropriation Required (Account #, $)

                     X                       Appropriation Not Required

Does this legislation require use of an emergency clause?

                     X                       Yes- To secure timely purchase of the replacement vehicle.

                       No

 

Recommendation

Suggested Action

Staff recommends City Council authorize the City Manager to amend Resolution 21-155 to allow replacement purchase of a digger derrick truck for Hudson Public Power instead of a bucket truck which was originally slated for 2022 replacement at the cost described above. Emergency legislation is requested to secure and lock in the purchase price with the vendor.

Submitted by,

Thomas Sheridan, Interim City Manager

Frank J. Comeriato, Jr., Assistant City Manager-Operations

Eric Hutchinson, Assistant Public Works Director-Services