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File #: 23-27    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/7/2023 In control: City Council
On agenda: 2/21/2023 Final action: 2/21/2023
Title: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE CONTRACT WITH LOCAL NETWORK SOLUTIONS (LNS) FOR THE PURCHASE AND REPLACEMENT OF CORE SWITCH EQUIPMENT AND RELATED PROFESSIONAL SERVICES. Brief Description: This legislation will allow the IT Department to replace the existing core switch equipment city-wide. This project will improve network security and redundancy throughout the City's IT infrastructure. This project was included in the budget for 2023 with an estimated cost that will not exceed $64,841.
Sponsors: Jeffrey L. Anzevino
Indexes: Innovation & Technology
Attachments: 1. Local Network Solutions Propoal - Core Switch and Network Reconfiguration, 2. LNS Selection Justification, 3. CentraComm.1004014.v1.21 (002), 4. Resolution No. 23-27

Title

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICE CONTRACT WITH LOCAL NETWORK SOLUTIONS (LNS) FOR THE PURCHASE AND REPLACEMENT OF CORE SWITCH EQUIPMENT AND RELATED PROFESSIONAL SERVICES.

Brief Description:   This legislation will allow the IT Department to replace the existing core switch equipment city-wide. This project will improve network security and redundancy throughout the City’s IT infrastructure. This project was included in the budget for 2023 with an estimated cost that will not exceed $64,841.

Body

Legislative History

None.

Purpose & Explanation

With a strong focus on cyber security over the past several years, the IT Department has taken significant steps to improve the City’s security posture by applying best practices in the realm of Windows, servers, software, and Active Directory security. We now turn our focus to network infrastructure improvements to reinforce our system and keep insurance rate premiums low. During the past several months, we have been working with an enterprise networking consultant to redesign the City’s network to account for the change in needs over the past several years. Most of the existing network infrastructure was installed over 8 years ago and was configured to account for operations almost a decade ago.

 

The redesign shifts focus away from the Police Department as a core headend and leans more on the Milford datacenter and City Hall datacenters as the new core(s) of the network. This approach improves network security, redundancy, and delivers critical infrastructure connectivity which will be improved with this dual headend design.

 

As part of this project, almost all existing networking equipment will be replaced in the various City buildings. This will improve the ability to expand for future growth of the city network without sacrificing network security and connectivity. Once completed, this network will be able to serve the needs of the city for the next 8 years of growth and change.

Legal Authority for Proposed Legislation

Pursuant to Charter Section 6.04:

       Competitively bid and advertised for three consecutive weeks.

                       Joint or Cooperative Purchase Program

                         Professional Services

                       Other (This is a purchase of equipment combined with professional services. The items we are purchasing are listed at prices lower than the state bid contract #534453. We compared alternate quotes for professional services several weeks ago for similar professional services required for VBB. The pricing provided by LNS was the lowest and best.)

Fiscal Impact

                     X                       Currently Budgeted  (Core Switch Replacement & Network Reconfiguration - $80,000 101-7510-52511)

         Supplemental Appropriation Required 

                       Appropriation Not Required

Does this legislation require use of an emergency clause?

                                            Yes

   X                       No

 

Recommendation

Suggested Action

 

The City Administration recommends City Council authorize the City Manager to enter into a Professional Service contract with Local Network Solutions (LNS) for the purchase and replacement of core switch equipment and related professional services.

Submitted by,

Thomas J. Sheridan, City Manager
Paul Leedham, Chief Innovation Officer - IT Director
Will Ersing, Asst. IT Director