Title
A RESOLUTION AUTHORIZING THE REPLACEMENT OF A FIRE DEPARTMENT VEHICLE THROUGH THE U.S. GENERAL SERVICES ADMINISTRATION; AND DECLARING AN EMERGENCY.
Executive Summary: The 2013 City of Hudson approved budget provides for the replacement of Car 5 at a cost of $35,000. The 2003 Explorer is due for replacement (79,000 miles and significant mechanical issues). This request is to purchase a replacement vehicle through the General Services Administration (GSA).
Body
Legislative History
A replacement vehicle was approved in the 2013 budget under "Equipment Replacement". The City of Hudson, as a member of the Community Education Purchasing Association (C.U.E.) program in conjunction with Ohio's Cooperative Purchasing Act, must generally purchase equipment, including vehicles, under their program. Under State law, if the City receives a price quote for goods or services from a vendor that is lower than C.U.E. or state pricing, the City may purchase such goods and services from the vendor with the lower price quote.
The City received a quote of $26,620.53 from Montrose Auto Group for a similarly equipped vehicle under the C.U.E. program. The City received a quote of $26,289.29 under the federal GSA vehicle purchasing program. Municipal fire departments are eligible to participate in this program through the Ohio Department of Public Safety. The state bid for this vehicle does not allow it to be equipped as desired.
Purpose & Explanation
The vehicle (Car 5) is assigned to the Fire Chief for response and business use. The replacement vehicle is a 2013 Police Interceptor Utility (PIU) with all-wheel drive (all weather) capability. The PIU is an Explorer modified for heavy duty use and with certain features that support radio and emergency lighting installation. It is also significantly less expensive than a similarly equipped Explorer (GSA pricing $29,620.27).
Timing Considerations
We are requesting that a purchase agreement would take place immediately upon the approval of Council, due to a change in 2013 deadline for ordering the Ford PIU of April 5, 2013.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Based on proposals received, staff recommends that City Council authorize the City Manager to enter into a purchase agreement with the U.S. General Services Administration (GSA) to purchase a new all-wheel drive vehicle in the amount of $26,289.29 and declaring an emergency to place an order for the vehicle prior to the new April 5, 2013 deadline.
Submitted by,
Bob Carter, Fire Chief
Anthony J. Bales, City Manager
Scott N. Schroyer, Asst. City Manager