Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT WITH THE WOLF CREEK COMPANY FOR THE PURCHASE AND INSTALLATION OF THE GOLF COURSE IRRIGATION SYSTEM CONTROL PANEL; AND DECLARING AN EMERGENCY.
Brief Description: The existing irrigation pump control station was purchased in 1999 and has reached the end of its useful life. Replacement is necessary due to excessive wear and tear and operational failures.
Body
Legislative History
Resolution 19-185 - Authorizing the City Manager, During the year 2020, to advertise for bids or to utilize the various Charter-Authorized Governmental competitive purchase programs for equipment.
Purpose & Explanation
Quotes were received in March 2020 for this replacement
The City Administration is requesting City Council approval to authorize the City Manager to enter into a purchase agreement with The Wolf Creek Company. For the base bid and including alternates 1,2,3 and 5, to replace the current golf course irrigation system control panel and components. Public Works received three (3) competitive bids:
Wolf Creek Company ------- $46,742.00 (lowest and best bid)
Mid-Ohio Electric C. Inc. --- $49,923
Pro-Pump & Controls Inc. -- $51,097
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
x Competitively bid and advertised for two consecutive weeks; bid tab attached: N/A
___ Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted (Account #205320052520)
Supplemental Appropriation Required
Appropriation Not Required.
Does this legislation require use of an emergency clause?
X Yes, Due to the need to install the panel before the active growing season, (The irrigation system will need to be out of commission for approximately 1 week to complete the install). Staff is trying to avoid major turf loss by installing the panel as soon as possible.
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to enter into a purchase agreement with The Wolf Creek Company, 6051 Wolf Creek Pike Trotwood, OH 45426 for the purchase and installation of a replacement irrigation system control panel and associated components at the not to exceed price of $46,742.00; and declaring an emergency.
Submitted by,
Jane Howington, City Manager
Frank Comeriato, Assistant City Manager-Operations
Trent Wash, Assistant Director Public Works