Title
A RESOLUTION AMENDING RESOLUTION NO. 23-162 TO INCREASE FUNDING FOR THE SNOW AND ICE CONTROL PROGRAM CONTRACT FOR PUBLIC PROPERTIES.
Brief Description: This Resolution authorized the advertisement, receipt of bids and award of contracts for capital items, services, equipment, and materials and supplies for Public Works operations as included in the approved 2024 Annual Budget. Requested amounts for services contracts are based on historical expenditures.
Body
Legislative History
Res. 23-162
Purpose & Explanation
The City Administration requested City Council approval to advertise, bid and award contracts and make purchases for the 2024 Public Works Purchasing Program pursuant to the approved 2024 City budget. A detailed list of all items was attached and reviewed during the budgeting process. These items were bid out after January 1, 2024, and contracts were executed during the course of the year 2024.
In 2024, the Snow and Ice Control Program for Public Properties was advertised, and bids were received within the acceptable range. The attachment in Resolution 23-162 includes a column titled "Annual Amount," listing the requested funding for each item. This amount was based on the winter of 2022, which experienced above-normal conditions. However, the winter seasons of 2023 and 2024 were more moderate, with expenditures totaling $200,000 each year.
The winter of 2025 has experienced above-average precipitation and lower-than-normal temperatures for longer durations, resulting in elevated usage of our Snow and Ice Control Program for Public Properties. To compound the budgetary constraint, additional areas have been added to the spaces managed under this contract.
Based on these factors, staff is requesting that the amount listed in Exhibit A of Resolution 23-162 be increased from $290,000 to $350,000 annually to allow snow and ice control services to continue for the remainder of the 2025 winter season. Additionally, finance recommends budgetary amounts based on previous years' expenditures, with the last two winters creating a budgeted amount of $200,000 for the 2025 operations year.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
Other [provide explanation]
Fiscal Impact
X Currently Budgeted (Account #101-7700-52398, $200,000)
X Supplemental Appropriation Required (Account #101-7700-52398, $150,000)
Appropriation Not Required.
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that Council approve this resolution authorizing the requested increase from $290,000 to $350,000 annually for the Snow and Ice Control Program contract for Public Properties.
Submitted by,
Thomas J. Sheridan, City Manager
Kevin Powell, Public Works Director
Eric Hutchinson, Assistant Public Works Director-Services